Plant Operations Coordinator

About the Role

StoneRidge, located on thirty-two acres just two miles from the riverfront and less than three miles from downtown Mystic, CT, is seeking a Plant Operations Coordinator. This role aids with the overall planning, development, organization and implementation of services and procedures within the facilities services department. This position primarily handles state and federal compliance, routine safety inspection visits, and the associated paperwork, and serves as the primary intake for both staff and resident work ticket requests. This position also assists with new resident move-ins in accordance with established policies and procedures.

Responsibilities

• Takes direction from Facility Manager and Facilities Director with all administrative functions in the Facilities Department.
• Input requests into the WorxHub work order system for both Staff and Resident concerns; handles direct communication with residents, opening and closing work orders, completing entry of work complete and tracking the time and material expended.
• Coordinates and schedules subcontractors’ access to apartments.
• Manages purchasing, inventory, accounts payable, resident billing, shipping and receiving.
• Schedules IT, facilities and grounds appointments.
• Manages Woodshop budget tracker.
• Assists with the scheduling and tracking of special projects.
• Coordinates department functions and services with those of other departments.
• Coordinates key control process.
• Maintains knowledge of and ability to use proficiently all necessary computer systems, including but not limited to: WorxHub, Asset Management system, AP Express, Sharepoint Security Management system, POS system, camera system and card access.
• Prepares badges for residents and staff.
• Works with Director of Facilities on Capex and operation expenses/budget.
• Maintains PO’s for operations budget and facilities on major Capex projects.
• Assists with submittals, RFPs and proposals.
• Collaborates with Finance, Executive and Facilities Directors on achieving Capex budget.
• Handles additional work proposals for apartments upgrades, flooring, electrical, paint, plumbing, kitchen cabinets, etc.
• Marks up and collects payments.
• Recommends improvements and offers suggestions as appropriate.
• Utilizes time in an efficient manner, completing duties in a timely fashion.
• Participates in the orientation and development of new employees.
• Maintains skills and competencies utilized in work areas.
• Attends in-service training and education sessions, as assigned.
• Maintains confidentiality of all pertinent resident care information to assure HIPAA policies are followed and resident rights are protected.
• Follows all aspects of Standards of Conduct and Corporate Compliance.
• Reports all incidents/accidents immediately; reports all unsafe/hazardous conditions equipment immediately.
• Ensures established safety regulations are followed.
• Participates in quality assurance and continuous improvement programs.
• Performs other duties as assigned.

Qualifications

• Associates degree in business or related field or 4 years equivalent work experience preferred.
• Basic knowledge of CCRCs, Healthcare settings and Memory Care facilities.
• Knowledge of Business Amazon.
• Proficient with various accounting processes.
• Strong organization and multitasking abilities.
• Resourcefulness under pressure.
• Clear verbal and written communication.
• Strong computer skills and aptitude.
• Experience with phone systems (voice over IP, Avaya).
• Must be able to lift 20 pounds; must be able to walk, stand and stoop for an extended period of time (over 80% of the time).
• Exposure to a variety of chemicals and dust daily; may be exposed to the HBV and HIV viruses.

Pay

$25-$28 per hour

Schedule

Full-time, 40-hours/week; Monday-Friday, 8:00am-4:30pm (occasional on-call responsibilities)

Benefits

• Daily Pay (Optional)
• Annual Raise (Based on Performance Review)
• Annual Bonus
• College Scholarships for Staff and Dependents
• Medical, Dental, Vision Insurance Available
• Generous PTO and Sick Time
• Paid Holidays Off
• x1.5 pay for Holidays worked
• 401(k) with company match
• Employer Paid Life insurance
• AD&D insurance
• Long-term & Short Term disability insurance
• HSA/FSA Account Options
• Employee Assistance; Discount Program