Plant Office Admin.

About the role

This position provides key administrative support to the plant manager and performs a variety of office duties relating to the efficient operation of a Vulcan Materials production facility. Responsible for the processing of all daily and monthly accounting related information in a timely and accurate manner as required. This position will assist the location manager with various analyses of monthly financial statements and other duties as assigned. Ensures timely and accurate updates to various plant management reporting systems, pulls reports and conducts analysis of data to include identification of variances. Acts as the liaison with Division and Corporate departments (benefits, payroll, HR, etc.).

Responsibilities

• Perform a variety of daily plant administrative duties as required by plant manager or divisional accounting including purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager
• Prepare month, quarter and year-end closing information based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports
• Prepare detailed analyses of monthly margin and cost statements, to include researching and identifying variances as requested by location management
• Ensure timecards are accurately completed, coded and approved timely to meet payroll closing schedules; bring trends/concerns to plant management to include attendance tracking
• Ensure plant systems are updated timely and accurately, including EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, Lab Check, etc.
• Review, print, and distribute preventative maintenance items, create work orders, and address preventative maintenance service inquiries
• Track p-card expenses, reclassing as needed, and ensuring timely and proper close out at month end; may support others in completing the month-end close of their p-cards
• Develop mid and end of month cost projects to include variance explanations
• Research, document and resolve location business related problems as needed; ensure plant manager is kept up to date; present findings to the appropriate manager where and when needed
• Act as an employee advocate to liaison with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, etc.
• Support the development of the site annual operating and capital budgets, as well as the monthly production planner
• Serve as a contact for the plant; receive guests and answer phones directing questions or problems to the appropriate individual
• Serve as backup for some scale clerk duties when necessary
• Other duties may be assigned as required

Qualifications

Education

• High School diploma required
• 2 years of college preferred

Experience

• Minimum of one year in bookkeeping, accounting or related experience required
• Experience in an administrative or clerical role

Skills

• Solid working knowledge of Microsoft Office (Word and Excel) and G-Suite (Docs and Sheets)
• Knowledge of common office practices, procedures, and use of office equipment
• Strong organizational skills with ability to prioritize and handle multiple tasks simultaneously
• Good communication skills and customer service skills
• Fundamental understanding of accounting principles
• Basic math skills focusing on accuracy
• Customer focus: builds positive customer relationships, gains trust and respect, prioritizes needs, uses feedback to improve products and services
• Team player: works cooperatively and effectively with team members to achieve shared goals, willingly assists others, fosters positive and productive team environment
• Work ethic: committed to high-quality work, demonstrating professionalism, integrity, and personal responsibility
• Reliability and punctuality: dependable and consistent in meeting work expectations and deadlines, demonstrates commitment and follow-through
• Customer service: understands, anticipates, and meets customer needs while ensuring positive experience and building long-term relationships
• Self-development: takes initiative in continuously improving skills, knowledge, and effectiveness

Other Requirements

• Must be able to sit for long periods of time
• Use of telephone, computers, cell phones and other electronic devices is essential
• Must have the ability to use computerized equipment and technology
• Must be able to effectively manage multiple priorities simultaneously
• Must have a valid driver's license
• Must be able to legally and safely operate a motor vehicle
• May have to do bending and reaching to file personnel folders and other materials
• Must have the ability to lift up to 10 lbs
• May involve exposure to conditions of dust, dirt and noise