Admin -Office Plant

Essential Functions

Perform a variety of daily plant administrative duties as required by plant manager or divisional accounting including purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager.

Prepares month, quarter and year-end closing information based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports.

Prepares detailed analyses of monthly margin and cost statements, to include researching and identifying variances as requested by location management.

Ensures timecards are accurately completed, coded and approved timely to meet payroll closing schedules. Brings trends/concerns to plant management to include attendance tracking.

Ensures plant systems are updated timely and accurately. This includes EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, Lab Check, etc.

Reviews, prints, and distributes preventative maintenance items, creates work orders, and addresses preventative maintenance service inquiries.

Tracks p-card expenses, reclassing as needed, and ensures timely and proper close out at month end. May support others in completing the month-end close of their p-cards.

Develops mid and end of month cost projects to include variance explanations.

Will research, document and resolve location business related problems as needed. Ensures plant manager is kept up to date. Present findings to the appropriate manager where and when needed.

Acts as an employee advocate to liaison with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, etc.

Serves as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual.

Serve as backup for some scale clerk duties when necessary.

Other duties may be assigned as required.

Responsibilities

• Customer Focus: Builds positive customer relationships and gains trust and respect, prioritizing their needs and using feedback to improve products and services.
• Team Player: Works cooperatively and effectively with team members to achieve shared goals, willingly assisting others and fostering a positive and productive team environment.
• Work Ethic: Committed to high-quality work, demonstrating professionalism, integrity, and personal responsibility in fulfilling job duties.
• Reliability and Punctuality: Dependable and consistent in meeting work expectations and deadlines. Demonstrates commitment and follow-through, with reliable performance and attendance.
• Customer Service: Understands, anticipates, and meets customer needs while ensuring a positive experience and building long-term relationships.
• Self-Development: Take initiative in continuously improving one’s skills, knowledge, and effectiveness to enhance performance and growth.

Education

• High School diploma is required
• 2 years of college is preferred

Experience

• Experience in an administrative or clerical role

Knowledge, Skills, And Abilities

• Solid working knowledge of Microsoft Office to include Word and Excel, as well as G-Suite Docs and Sheets
• Knowledge of common office practices, procedures, and use of office equipment
• Strong organizational skills, be able to prioritize and handle multiple tasks simultaneously
• Good communication skills and customer service skills
• Fundamental understanding of accounting principles
• Basic math skills focusing on accuracy

Other Requirements

• Must be able to sit for long periods of time
• Use of telephone, computers, cell phones and other electronic devices is essential
• Must have the ability to use computerized equipment and technology
• Must be able to effectively manage multiple priorities simultaneously
• Must have a valid driver’s license
• May have to do bending and reaching to file personnel folders and other materials
• Must have the ability to lift up to 10 lbs
• May involve exposure to conditions of dust, dirt and noise