Plant HR Administrative Assistant

Essential Duties And Responsibilities

• Provides administrative support to Human Resources and senior leadership team.
• Manages the employee attendance program.
• Answers incoming telephone calls, determines purposes of call, and forwards call to the appropriate personnel or department.
• Screens and sorts mail and publications; Maintains postage for outgoing mail.
• Orders office and break room supplies.
• Supports and performs weekly payroll functions for hourly and salary teams, as needed.
• Maintains HR and payroll information by collecting, calculating and entering data.
• Updates payroll records by entering changes in exemptions, insurance coverage, deductions, job title and department changes or transfers.
• Supports and assists with management vendors for supplies, coffee and refreshment equipment.
• Supports and investigates complaints and questions regarding payroll from employees and upper management.
• Investigates and resolves any discrepancies in payroll.
• Coordinates, supports and conducts new employee orientation and onboarding schedule.
• Assures all employee new hire packets are filled out completely and have required documents.
• Maintains HR records and employee information electronically, including all HRIS systems, that is accurate, complete and fulfills legal requirements.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Documents and processes changes including new hires, separations, salary actions, supervisor changes, location changes etc. accurately and timely to meet payroll deadlines.
• Afford assistance in preparing offer letters and coordinating employment background screens and pre-employment drug testing for new hires and determining employment eligibility based on results.
• Run monthly reports and/or perform audits in HRIS and timekeeping system, as requested.
• Afford assistance in organizing open enrollment information for insurance and benefits and distributing annual notices as required.
• Respond to inquiries regarding policies, procedures and programs, including properly escalating issues to Human Resources.
• Promotes diversity and inclusion initiatives.
• Follows safety and security procedures and determines appropriate action. Reports potentially unsafe conditions and uses materials and equipment properly.
• May be required to perform other duties as requested, directed or requested.

Education Requirements/Work Experience

• High School Diploma required; Associate or Bachelor’s degree in Human Resources, Business, or a related field preferred.
• Minimum of two years of experience within Human Resources and payroll function is required.
• Proficient with Microsoft Office Suite.
• Demonstrated experience working Kronos, Dayforce or related technologies. Experience with Kronos or Dayforce required. UKG experience highly preferred.

Required Skills

• Attention to detail and confidentiality are required.
• Possess strong organizational, project management, and problem-solving skills.
• Strong technical skills.
• Ability to critically think and proactively offer solutions to identified problems.
• Strong verbal and written communication skills.
• The ability to establish collaborative working relationships with salaried and hourly employees.
• The ability to work with all levels of employees within the organization.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• The employee must frequently lift and carry up to 10 pounds.
• Specific vision abilities required by this job include close vision.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is frequently required to stand and walk on concrete.
• The employee is occasionally required to reach with hands and arms and stoop, bend or twist.
• The employee is occasionally required to push, pull, and/or move materials.
• The work environment is typical of most manufacturing environments.
• The noise level in the work environment is usually moderate to high level with ear protection required.