Planning Specialist

About the role

The Planning Specialist plays a crucial role in the T&D and Production Departments, ensuring that work is efficiently planned and executed. They are responsible for developing and managing job plans, preparing Bill of Materials, and maintaining asset registers.

Responsibilities

• Develop and manage weekly and daily job plans for the T&D and Production Departments.
• Prepare Bill of Materials for Construction work and communicate material needs to the Manager of Operations.
• Daily discuss activities and backlog with supervisors to ensure work is scheduled appropriately and executed successfully.
• Develop planning tools to optimize planning and resource use.
• Develop Key Performance Indicators (KPIs) to track planning performance.
• Maintain the Asset Registers in Key and Information.
• Responsible for analyzing field activity data and updating the asset record in both asset management systems.
• Ensure regulatory maintenance work is being executed and recorded in our Work and Asset Management systems.
• Responsible for driving best practices to ensure information is being included in time-sheets and recorded appropriately.
• Responsible for monitoring compliance work and reporting status to Manager Planning.
• Develop, continuously improve, and ensure compliance with Standard Operating Procedures (SOP's) in the Systems Office.
• Process and analyze bills for all facilities.
• Lead Planning and Weekly KPI meetings.
• Responsible for creating and distributing key critical business reports.
• Responsible for managing the planning function for New Services Installs.
• As part of the planning function, the planning specialist visits the site to verify that the New Service is ready for construction scheduling.
• Reviews and Verifies that accurate information is completed in the New Service Spreadsheet.
• Responsible for managing the Accounts Receivable process.
• Responsible for the accident investigation and collecting field data and information to build the Accounts Receivable Case.
• Close Accounts Receivable case once all costs are collected for billing.
• Must be available for on-call when needed.
• Ensure compliance with regulatory required customer service level standards.
• Participate in company community outreach / education programs.
• Ensure departmental compliance with environmental, safety and other regulatory policies.
• Participate actively in developing and promoting a culture of H&S engagement through the company.
• Perform monthly departmental safety walkabouts as well as Quarterly Safety Inspections for the Systems Office, Transmission and Distribution and the Yard and Storeroom.
• Knowledgeable of the Health and Safety policies the planning specialist performs investigations of accidents on site and completes required reports.

Requirements

• Bachelor's degree in business administration or related field is preferred or equivalent work experience.
• Three to five years related work in operations is required.

Qualifications

• Proven interpersonal and problem-solving abilities.
• Strong communication skills, both written and oral.
• Must be able to deal effectively with all levels of staff, management, vendors and customers.
• Knowledgeable with MS Office Suite.
• Understanding of maintenance management systems (Infor, Key System) and Graphic Information Systems (GIS).
• Familiarity with water utility operations, maintenance and construction practices.
• Familiarity with United Water accounting practices.
• Familiarity with regulatory compliance and related safety practices.
• Creative problem-solving skills to gather relevant information and deliver an optimized planning schedule.
• Ability to develop, communicate and enforce Standard Operating Procedures.
• Excellent attention to detail.
• Able to work on several projects and issues simultaneously and meet firm deadlines.

Physical Requirements

Position requires occasional heavy lifting of boxes, up to 40 pounds and must take care in moving or lifting office supplies at request.

Additional Information

Benefits: Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.