Planning Specialist

Job Description

Position Purpose:

The Planning Specialist develops weekly and daily job plans for the T&D and Production Departments. They set work priorities, define parts and materials, engage the proper department to develop a safe, effective, and efficient work control plan, and provide statistical and analytical support to Management.

Primary Duties/Responsibilities:

• Develop and manage weekly and daily job plans for the T&D and Production Departments.
• Prepare Bill of Materials for Construction work and communicate material needs to the Manager of Operations.
• Daily discuss activities and backlog with supervisors to ensure work is scheduled appropriately and executed successfully.
• Develop planning tools to optimize planning and resource use. Develop KPIs to track planning performance.
• Maintain the Asset Registers in Key and Information. Analyze field activity data and update the asset record in both asset management systems.
• Ensure regulatory maintenance work is being executed and recorded in our Work and Asset Management systems. Drive best practices to ensure information is being included in time-sheets and recorded appropriately. Monitor compliance work and report status to Manager Planning.
• Develop, continuously improve, and ensure compliance with Standard Operating Procedures (SOP's) in the Systems Office.
• Process and analyze bills for all facilities.
• Lead Planning and Weekly KPI meetings.
• Create and distribute key critical business reports.
• Manage the planning function for New Services Installs. Visit sites to verify readiness for construction scheduling, review and verify accurate information in the New Service Spreadsheet, and manage the Accounts Receivable process.
• Manage the Accounts Receivable process. Collect field data and information to build the Accounts Receivable Case. Close Accounts Receivable case once all costs are collected for billing.
• Must be available for on-call when needed.
• Ensure compliance with regulatory required customer service level standards.
• Participate in company community outreach / education programs.
• Ensure departmental compliance with environmental, safety and other regulatory policies.
• Participate actively in developing and promoting a culture of H&S engagement through the company.
• Perform monthly departmental safety walkabouts as well as Quarterly Safety Inspections for the Systems Office, Transmission and Distribution, and the Yard and Storeroom.
• Knowledgeable of the Health and Safety policies the Planning Specialist performs investigations of accidents on site and completes required reports.
• The job requires contact with all assigned Business Unit personnel, corporate staff, and customer purchasing and accounting personnel.

Qualifications

• Bachelor's degree in business administration or related field is preferred or equivalent work experience.
• Three to five years related work in operations is required.
• Proven interpersonal and problem-solving abilities.
• Strong communication skills, both written and oral.
• Ability to deal effectively with all levels of staff, management, vendors, and customers.
• Knowledgeable with MS Office Suite.
• Understanding of maintenance management systems (Infor, Key System) and Graphic Information Systems (GIS).
• Knowledge of water utility operations, maintenance, and construction practices.
• Familiarity with United Water accounting practices.
• Familiarity with regulatory compliance and related safety practices.
• Creative problem-solving skills to gather relevant information and deliver an optimized planning schedule.
• Ability to develop, communicate, and enforce Standard Operating Procedures.
• Excellent attention to detail.
• Ability to work on several projects and issues simultaneously and meet firm deadlines.

Physical Requirements

• Position requires occasional heavy lifting of boxes, up to 40 pounds and must take care in moving or lifting office supplies at request.

Benefits

Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering, and more. Employees are also entitled to participate in an employer-sponsored 401(k) plan to save for retirement.

Additional Information

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.