Placement and Certification Coordinator

About the role

The Placement and Certification Coordinator at Marland's Place: Foster Family Services in Ponca City, OK, coordinates and arranges placements for children coming from the Department of Human Services (DHS) to a Marland’s Place supported home. This position requires flexibility, with a preference for Sunday through Thursday 8a-4p, with occasional Saturday and weekday evening availability.

Responsibilities

• Review placement referrals to assess child’s unique needs and ensure referrals accurately reflect presenting issues of the child(ren).
• Maintain an in-depth knowledge of current foster homes, available resources, the child welfare system, and match a child’s unique needs to the best family available.
• Send emails to DHS regarding on hold families and changing family preferences that directly relate to the vacancy list and having families ready to take children.
• Determine appropriate available placement options.
• Contact Family Specialists to discuss the child’s needs and possible placement options.
• Participate in daily/weekly placement phone calls with DHS.
• Keep Director of Family Services informed of any possible or pending placements.
• Respond in a timely manner to all emails and phone calls from the DHS placement unit during business hours.
• Participate in rotating on-call schedule for after-hours emergencies and placements.
• Keep a weekly shared log of all available placement openings.
• Facilitate and oversee ongoing file reviews and assist Director with file compliance, including file reviews prior to approval of new homes and at time of reassessment.
• Facilitate quarterly file reviews, assisting Director with licensing and contract audits.
• Audit files prior to families being approved for foster care.
• Collaborate with Foster Care team in foster parent recruitment.
• Represent Marland’s Place at booths, speaking events, and internal meetings as requested by the Director/CEO.
• Initiate the process with foster parents (e.g., application completion, DPS, and background checks).
• Generate a profile for new applicants in Extended Reach.
• Gather certification documents; scan and upload certification documents into Extended Reach.
• Maintain all inquiry and applicant files.
• Participate with Development team members and subcommittees on events that have foster parent recruitment aspects.
• Provide ongoing public awareness and recruitment campaigns.
• Develop an annual recruitment plan.
• Conduct pre-service training and orientation for prospective foster families.
• Work closely with the local DHS in recruitment efforts and maintain a cooperative working relationship with all child welfare agencies.
• Provide timely follow-up with all foster care inquiries in the division.
• Perform administrative support tasks and other related duties including general office duties, inputting case documentation, compiling social and economic data, scheduling, and assisting in meetings.
• Back up Family Specialists as needed to cover time off.
• Participate in trainings and events.
• Back up office in general duties as needed such as answering phones, watching the front desk, and sorting donations.
• Perform other duties as assigned.

Qualifications

• 21 years of age;
• Bachelor’s degree preferred;
• A valid driver's license;
• The ability to pass pre-employment screenings.

Benefits

• Salary range: $36,000+
• 120 hours of PTO annually
• 15 paid holidays
• 50% medical coverage for employee and dependents with options available for vision and dental
• Simplified IRA with 3% retirement matching after 1 year of employment

Pay

$36,000+ considering degree and experience

Schedule

Full-time position with Sunday through Thursday 8a-4p availability, with occasional Saturday and weekday evening availability.

Skills

• Strong English language aptitude, including the ability to communicate effectively orally and in writing (including the use of texting and email).
• Strong interpersonal and communication skills; able to maintain effective relationships with the Board of Directors, chamber members and staff; effectively collaborate with business leaders of the community, as well as with government representatives, civic leaders and members of the public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. Strong understanding of business accounting and statistical analysis understanding.
• Exceptional strategic thinking and problem-solving skills, including demonstrated ability to anticipate and plan for the future and realign priorities quickly when dealing with unanticipated events. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Requirements

• Strong English language aptitude, including the ability to communicate effectively orally and in writing (including the use of texting and email).
• Strong interpersonal and communication skills; able to maintain effective relationships with the Board of Directors, chamber members and staff; effectively collaborate with business leaders of the community, as well as with government representatives, civic leaders and members of the public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. Strong understanding of business accounting and statistical analysis understanding.
• Exceptional strategic thinking and problem-solving skills, including demonstrated ability to anticipate and plan for the future and realign priorities quickly when dealing with unanticipated events. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.