Pitch & Proposals Coordinator

Primary Duties And Responsibilities

• Work with the Proposal Manager to prepare responses to RFPs and high-value pitches, including project planning, drafting, editing, proofreading, and production.
• Edit, proof, and format proposals and ensure RFP/RFQ requirements are met.
• Develop a strong understanding of practice areas, departments, and industries served.
• Gather and maintain practice content and representative experience in the firm’s knowledge management system.
• Archive final proposal documents and track outcomes.
• Collaborate with Proposal Manager to collect and track client feedback, refining proposal content to improve quality and performance.
• Remain informed of industry trends, assist with determining firm and practice differentiators that set the firm apart from the competition.
• Participate in client development and marketing meetings, as needed.
• Attend firm and client events, as requested.
• Affiliate with other BD & Marketing functions such as advertisement, graphic design, or event coordination, as needed.

Required Education/Experience

• Bachelor’s degree in Marketing, English, Communications, Journalism, or related field.
• Must have 3+ years’ experience in a law firm or professional services environment working on or with proposals and/or RFPs.
• Proactive, adaptable, and comfortable working in a fast-paced environment with shifting priorities.
• Excellent organizational and project management abilities with the ability to meet multiple competing deadlines.
• Strong interpersonal and communication skills.
• Able to work collaboratively and independently.
• Strong writing, editing, and proofreading skills, including a command of grammar, knowledge of AP style and exceptional attention to detail.
• Technologically proficient with Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with proposal software, knowledge management tools, and proposals platforms (PERSUIT, Ariba, etc.) is a plus.

Benefits

• Hybrid Schedule
• Insurance – Medical, Dental, Vision
• 401K Program
• Retail Savings Program
• Generous Paid Time Off
• Paid Holidays including a floating holiday
• Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning

About the Role

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. We are seeking a Pitch and Proposal Coordinator in our Pittsburgh, PA or Philadelphia, PA location.