Physician Coordinator

Key Responsibilities

• Manage and maintain physician calendars, meetings, and travel schedules.
• Anticipate scheduling conflicts and coordinate effectively with physicians, staff, and external partners.
• Screen and prioritize calls, emails, and correspondence on behalf of physicians.
• Cook up and prepare agendas, minutes, and documents for meetings.
• Ensure credentialing, licensing, and compliance records are accurate and current.
• Maintain strict confidentiality of medical, financial, and organizational information.
• Provide support for physician projects, organizational memberships, and special events.
• Serve as a liaison between physicians, staff, and outside contacts.
• Occasionally provide after-hours support for physician scheduling calls, if needed.

Qualifications

• A high school diploma is required; a bachelor’s degree is preferred.
• At least 5 years of relevant administrative experience in healthcare, hospital, or private practice settings.
• Proficiency in Microsoft Office Suite; EMR experience is highly valued.
• Strong interpersonal and communication skills, with the ability to build trust and maintain professionalism.
• Prioritize, manage interruptions, and meet deadlines in a fast-paced environment.
• Demonstrated reliability, punctuality, and confidentiality.

Schedule & Compensation

• Status: Non-exempt, approximately 80–90 hours per bi-weekly pay period.
• Work Hours: 7:00 a.m. – 3:30 p.m., with a 30-minute lunch break.
• Occasional after-hours availability: Respond to urgent physician scheduling needs (infrequent).

Benefits

• Competitive retirement plan.
• 7 paid holidays, 1 personal day, and 1 birthday day off per year.
• Vacation accrual: 80 hours annually up to the 3rd anniversary, 120 hours annually from the 3rd to 6th anniversary, and 160 hours annually beginning the 6th anniversary.
• Approximately 85% of employee health insurance premiums covered (employee pays for dependents).

Professional Standards

• This role requires strict compliance with confidentiality, regulatory, and organizational standards.
• Team members must consistently demonstrate professionalism, sound judgment, and a commitment to service excellence.