Physical Inventory Financial Specialist II

Under the general supervision of the Finance Associate Director of Property Control, this position supports campus-wide policy and procedures associated with capital equipment recognition on the annual financial statements. The Property Control team is part of the Financial Information Management Group of Business Services, working to support proper accounting and attestation of financially recognized capital equipment values, including guidance on capital cost valuations, physical inventories, loans, transfers, audits, dispositions, training, and analytics. The team ensures consistent evaluation and maintenance of the asset management module of UW Madison's financial software in accordance with GAAP, Federal, State, and UW System reporting requirements.

Responsibilities

• Reallocates expenses to appropriate funding strings
• Reviews transaction processing internal controls and recommends policies and procedures
• Audits or reconciles original purchase documents with payments
• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Creates general reporting for transactions
• Performs and manages physical inventory audit reconciliations, schedules, and reports
• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
• Maintains and updates asset records, general ledger accounts, and financial reports within automated financial systems to support accurate recording, tracking, and reporting of capital equipment transactions
• Provides guidance and customer service to internal and external stakeholders regarding physical inventory and capital equipment policies, procedures, and requirements
• Assists with the development and delivery of training, resources, and support to campus departments to promote compliance and effective asset management practices

Requirements

• Minimum of 2 years of accounting, finance, or business administration

Qualifications

• Associate's Degree; focus on finance, accounting, business, or a closely related field (required)
• Bachelor’s Degree in accounting, finance, or related field of business studies (preferred)
• Asset-related accounting and reporting principles and practices
• Asset management-related data gathering and analysis
• Asset physical inventory management
• Experience working with large volumes of data records and related database systems
• Skills in managing multiple, complex activities and projects simultaneously
• Exposure to university, state, and federal accounting and administrative rules, regulations, and procedures
• Knowledge and experience with the principles and practices of governmental accounting, including Generally Accepted Accounting Principles (GAAP)
• Ability to establish and maintain effective working relationships
• Demonstrated problem-solving and decision-making ability within a team environment
• Ability to exercise sound judgment and discretion in developing, applying, and interpreting policies and procedures
• Strong Microsoft Office Suite experience
• Strong oral and written communication skills

Benefits

• Comprehensive benefits package, including generous paid time off
• Competitively priced health, dental, vision, and life insurance
• Tax-advantaged savings accounts
• Participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund

Summary of benefits

Pay

The starting salary for the position is $50,000; actual pay will depend on experience and qualifications.