Photography - Adjunct

About the role

The Department Secretary for College of Architecture, Visual Arts and Design (CAVAD) at California Baptist University (CBU) provides comprehensive administrative and operational support to the Department of Visual Arts and Design and serves in support of CAVAD leadership.

Responsibilities

• Serves as the primary point of contact and receptionist for faculty, students, staff, and visitors to the Department of Visual Arts and Design.
• Screens, prioritizes, and manages incoming calls, emails, and correspondence, responding independently when appropriate and directing inquiries as needed.
• Covers calendars, appointments, travel arrangements, and meetings for CAVAD leadership and departmental operations.
• Oversees the daily administrative and operational functions of the Department of Visual Arts and Design and supports CAVAD leadership, including mail distribution, office supply management, equipment coordination, maintenance requests, facility scheduling, and the general upkeep of departmental offices, classrooms, studios, and other CAVAD spaces.
• Prepares, compiles, and maintains meeting materials and records, including agendas, notices, minutes, reports, and official documentation.
• Maintains confidential departmental records and files, including student records, adjunct faculty personnel files, and access-related documentation such as keys, access cards, and security codes.
• Drafts, edits, and prepares confidential correspondence, reports, presentations, and other administrative documents.
• Develops, maintains, and updates databases, spreadsheets, and contact lists for alumni, donors, community partners, and other external organizations.
• Affords administrative and logistical support for accreditation activities, program reviews, self-study documentation, and accreditation site visits.
• Coordinates and supports departmental and college events, including lectures, exhibitions, program reviews, recruitment and admissions activities, Summer Academy programs, and other CAVAD-sponsored initiatives and events.
• Creates, coordinates, or assists in the development and distribution of marketing materials, promotional content, and departmental communications.
• Supports internal and external student recruitment, outreach, and enrollment initiatives through event coordination, communication, and administrative support.
• Provides administrative support, project coordination, and follow-through for special initiatives, strategic priorities, and projects led by CAVAD leadership.
• Collaborates with faculty, staff, students, and campus partners to support the mission, goals, and operational effectiveness of the College of Architecture, Visual Art and Design.
• Performs additional duties and responsibilities as assigned to support the operational and strategic needs of the College of Architecture, Visual Art and Design (CAVAD).

Requirements

This position has no supervisory responsibilities.

Qualifications

• Demonstrated commitment to living out and upholding the University’s Christ-centered mission and values.
• Proficiency in the use of personal computers and standard office productivity software, including Microsoft Office applications and related administrative systems.
• Thorough knowledge of business English, grammar, basic mathematics, and modern office practices, procedures, and equipment.
• Strong written, verbal, and interpersonal communication skills, with the ability to communicate professionally and effectively with diverse audiences.
• Excellent organizational, time-management, and prioritization skills, with the ability to manage multiple projects and deadlines while maintaining a high level of accuracy and attention to detail.
• Demonstrated customer service skills, including professional telephone etiquette and a commitment to providing responsive and courteous service.
• Ability to establish and maintain effective working relationships with faculty, staff, students, alumni, donors, community partners, and the public.
• Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion and professionalism.
• Ability to work independently with minimal supervision while also contributing effectively as a collaborative member of a team.
• Strong problem-solving skills, initiative, and adaptability in a dynamic academic environment.
• Ability to coordinate events, manage logistical details, and support a variety of departmental and college-wide initiatives simultaneously.
• Demonstrated ability to interpret and apply university policies, procedures, and administrative guidelines.