Philanthropy Operations & Data Specialist

Job Responsibilities

• Serve as the primary administrator of the donor database (DonorPerfect), ensuring data accuracy, integrity, and timely updates
• Maintain and manage donor records for individuals, corporations, foundations, and government partners
• Process and record donations, pledges, grants, sponsorships, and in-kind contributions
• Perform data quality control, standardization, segmentation, coding, and reporting
• Track donor giving history, engagement interactions, and stewardship touchpoints
• Cleanup database projects and ongoing system updates
• Process daily gifts, generate acknowledgments and tax receipts, and track pledge payments
• Reconcile gifts with the Finance department and maintain documentation for restricted and unrestricted gifts
• Track donor recognition levels, including Great Futures Giving Circle and other recognition programs
• Produce fundraising reports, dashboards, donor lists, and campaign progress summaries for leadership and board use
• Support donor analytics, segmentation, stewardship metrics, and impact reporting
• Provide administrative and database support for fundraising events, sponsorships, and corporate volunteer engagements
• Manage event guest lists, RSVPs, sponsorship records, and post-event follow-up
• Track board member giving, pledges, and engagement; prepare giving summaries and reports
• Support day-to-day philanthropy operations, including calendars, meetings, donor communications, mailings, and campaign coordination

Education and Experience

• Bachelor’s degree in nonprofit management, business administration, data management, or a related field or equivalent relevant experience
• Experience working with donor databases or CRM systems (e.g., DonorPerfect or similar)
• Experience supporting fundraising, development, or philanthropy operations
• Experience with data reporting, reconciliation, and administrative coordination
• Strong knowledge of donor database management and data integrity principles
• High attention to detail and ability to manage multiple data-driven tasks accurately
• Strong organizational and time-management skills
• Ability to handle confidential and sensitive donor information with discretion
• Proficiency in Microsoft Office applications, particularly Excel
• Strong written and verbal communication skills
• Ability to work collaboratively with philanthropy, finance, leadership, and volunteers

Knowledge, Abilities and Skills

• Strong knowledge of donor database management and data integrity principles
• High attention to detail and ability to manage multiple data-driven tasks accurately
• Strong organizational and time-management skills
• Ability to handle confidential and sensitive donor information with discretion
• Proficiency in Microsoft Office applications, particularly Excel
• Strong written and verbal communication skills
• Ability to work collaboratively with philanthropy, finance, leadership, and volunteers