Philanthropy Administrator - Grateful Giving & Donor Relations

Supports the Grateful Giving and Donor Relations team, advancing the mission of philanthropy at MD Anderson Cancer Center by fostering a culture of giving centered on patients and their charitable contributions.

About the role

The Philanthropy Administrator provides highly organized programmatic, project, and administrative support to ensure effective execution of grateful patient fundraising initiatives and donor relations strategies. This position works closely with multiple teams and provides high-level administrative support to the Executive Director, Grateful Giving and Donor Relations, ensuring operational excellence and consistent communication across stakeholders. The role contributes directly to MD Anderson’s mission by supporting donor recognition, stewardship, engagement, and operational coordination that enable meaningful philanthropic partnerships.

The ideal candidate is a highly organized administrative professional with experience supporting senior leadership, managing complex projects, and coordinating operations in a fast-paced environment. Strong skills in business operations, project coordination, CRM systems, and stakeholder collaboration are essential.

Responsibilities

• Philanthropic Business Operations
  • Manage philanthropic business operations including communication dissemination, budget planning and oversight, and program data accuracy and quality
  • Maintain accurate, current content on the Philanthropy division SharePoint site in collaboration with team leads
  • Prepare, review, and process activity reports for three team members to support operational tracking
  • Serve as procurement card holder and reconciler, monitoring expenditures and ensuring compliance with institutional guidelines
  • Coordinate complex travel logistics and manage expense reporting with accuracy and timeliness
  • Manage end-to-end meeting logistics, including scheduling, agendas, documentation, and action item tracking
  • Anticipate and proactively address operational needs of the Executive Director through calendar management and workflow analysis
• Team Operations
  • Oversee team and program-level administrative processes and operational workflows
  • Track metrics, validate data integrity, and support output reporting and budget compliance
  • Maintain organized digital filing systems with version control and documentation standards
  • Develop subject matter expertise in the CRM platform to support Grateful Giving and Donor Relations processes
  • Design and implement CRM workflows to capture and track programmatic activities
  • Submit and manage CRM cases on behalf of the Executive Director to ensure timely resolution
• Project Coordination
  • Execute project requirements for team and squad-level initiatives with timely, high-quality deliverables
  • Develop systems to enhance visibility of team objectives, progress, and accomplishments for senior leadership
  • Promote internal knowledge sharing through division-wide communications
  • Lead logistical planning for key initiatives, including the Grateful Giving Program curriculum, annual luncheon, and team retreats

Requirements

• Education
  • Required: Bachelor’s degree in Business, Communications, Marketing, English, Journalism, or related field
  • Preferred: Master’s degree in Business, Communications, Marketing, English, Journalism, or related field
• Work Experience
  • Required: Three years of direct experience in development operations. May substitute a Bachelor’s degree with additional years of equivalent experience on a one-to-one basis
  • Preferred: Five years in Marketing, public relations, or college admissions

Benefits

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs

Pay

• Minimum Salary: $68,500
• Midpoint Salary: $85,500
• Maximum Salary: $102,500

Schedule

• Full-time, regular position
• Work week: Days
• Work location: Remote