Pharmacy Scheduler

About the role

Trilogy Health Services is a senior living provider with the continuous goal of being the Best Healthcare Company in The Midwest. We believe in setting our employees up for success, including a six-month training and orientation period referred to as your "blue-badge" period, where you are encouraged to ask questions and familiarize yourself with the company culture.

Responsibilities

• Provides training and support for the scheduling functions of a pharmacy
• Assists pharmacy operations team leaders to plan, develop, organize, implement, evaluate, and direct pharmacy schedules and activities in accordance with current rules, regulations, and guidelines
• Creates the pharmacies' four (4) week schedule for all non-exempt team members located in each pharmacy location and posts schedule in accordance with the Scheduling Standards policy
• Generates all required postings such as daily assignment sheets and monthly schedules
• Manages hours for each department based on budget expectations and pharmacy leader requests
• Monitors overtime closely with the goal of decreasing/eliminating overtime
• Manages Time and Attendance, including Attendance points, buy-backs, shift pick-ups (SPUs) for cash, and SPUs for STARS
• Supports pharmacy leaders in the monitoring and updating of missing time clock punches and extended breaks to ensure timely payroll approvals and team member education
• Utilizes Smartlinx's functionality, including posting open shifts, filling open shifts, PTO approval/denial and employee messaging
• Manages, supports, and coordinates employees' PTO requests, holiday rotations, and shift trades
• Attends daily and weekly Stand Up meetings to discuss scheduling needs and absences
• Makes staffing adjustments as needed according to budgetary constraints, PTO, call-offs, and pre-planned leaves of absence
• Anticipates staffing needs and takes rapid action to partner with Employee Services with the goal of minimizing open positions
• Meets each new employee to review their schedule, ask what needs they have and ensures a smooth onboarding experience
• Assists employees in onboarding with SmartLinx Go and discusses schedules and policies related to scheduling
• Ensures pharmacy has appropriate pharmacists scheduled in the on-call rotation, where applicable
• Assists with tracking required certification and licensure for pharmacy team members
• Provides assistance to the Operations Support team by auditing phone calls and RedeApp customer communications to help ensure a positive customer service experience for residents, family members, and facility partners
• Assists with functions related to Employee Services and EXM responsibilities as needed
• Other duties as assigned

Qualifications

• High School / GED
• 1–3 years of experience

Pay & Benefits

• Weekly pay
• Health and dental after your first month
• Student loan repayment
• Competitive 401(k) match

Travel: Minimally, as required (typically less than 10%)