Personnel Specialist, Bureau of Human Resources and Labor Relations

About the Role

The Bureau of Human Resources and Labor Relations is seeking a Principal Administrative Associate II/Personnel Specialist for the People Data Processing Unit. This position processes employee transactions in the New York City Automated Personnel System (NYCAPS) for new hires, title and status changes, separations, leaves, and returns.

Responsibilities

• Verify accuracy of dates in Family and Medical Leave Act (FMLA) and Special Leave of Absence Coverage (SLOAC) actions
• Review, update, and audit electronic/digital files for records management
• Review differentials relating to education, certification, assignment, and work with Payroll for service-related differentials
• Answer ticket requests received through the agency's service desk
• Track and maintain spreadsheets to ensure efficient workflow
• Coordinate and process special projects and initiatives as needed for management
• Respond to inquiries from HR liaisons, employees, and/or their families
• Initiate NYCAPS TRAC tickets to correct issues that arise with employee records and transactions

Benefits

• Loan Forgiveness: Eligibility for federal/state loan forgiveness and repayment assistance programs (including Public Service Loan Forgiveness) that may lessen payments or fully forgive balances
• Health Insurance: Premium-free health insurance plan saving employees over $10K annually (per 2024 assessment); additional health, fitness, and financial benefits may be available based on union/benefit fund
• Retirement: Public sector defined benefit pension plan with steady monthly payments in retirement
• Savings: Tax-deferred savings program
• Wellness: Robust Worksite Wellness Program offering resources and opportunities to stay healthy
• Work Flexibility: Depending on position, up to two days per week may be worked from home
• Job Security: Greater job security compared to private sector employment

About the NYC Health Department

Established in 1805, the New York City Department of Health and Mental Hygiene is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Its mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve optimal health. The department provides programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history from the 1822 yellow fever outbreak to the COVID-19 pandemic, it serves as a global leader in public health innovation and expertise.

Minimum Qualifications

Candidates must meet one of the following:

• Baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• Associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of administrative supervisory experience as described above; or
• Four-year high school diploma (or educational equivalent approved by a state's department of education or recognized accrediting organization) and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of administrative supervisory experience as described above; or
• Education and/or experience equivalent to the above. However, all candidates must possess the one year of administrative or supervisory experience described in the first option.

Education above the high school level may be substituted for general clerical/administrative experience (but not for the required one year of administrative/supervisory experience) at a rate of 30 semester credits from an accredited college for 6 months of experience, up to a maximum of 3 years.

55-a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Indicate at the top of your resume and cover letter that you would like to be considered through the 55-a Program.

Residency Requirement

New York City residency is generally required within 90 days of appointment. City employees in certain titles who have worked for the City for 2 continuous years may be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. Discuss with the agency representative at the time of interview to determine applicability.

Equal Employment Opportunity

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment free from discrimination and harassment based on any legally protected status or characteristic, including sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. The NYC Health Department provides access and reasonable accommodation to all individuals. To request reasonable accommodation for the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.