Personnel Security Specialist

About the role

Kaiva Tech, LLC is seeking a Personnel Security Specialist in Rosslyn, VA. The position reports to a Program Manager/Senior Program Manager, is full‑time (Monday‑Friday, 40 hours/week) with an exempt FLSA status, and requires on‑site work as required by the contract with minimal telework by approval. An active Top Secret/SCI eligibility is required. The Personnel Security Specialist (PSS) executes and administers personnel security operations supporting DISA, the Department of Defense (DoD), and associated mission partners under Contract HC101324P0002 and all related modifications. The PSS serves as a subject matter expert for personnel security, suitability, vetting, trust determinations, clearance processing, continuous vetting, insider threat coordination, adverse information reporting, and regulatory compliance, ensuring compliance with DoD, DISA, OPM, DCSA, and IC personnel security requirements. The role supports government security officials by processing, tracking, adjudicating, documenting, auditing, and reporting personnel security actions while protecting classified information and safeguarding government resources, working closely with Program Managers, FSOs, CSMs, GSMs, HR personnel, CORs, Security Officers, and federal stakeholders to ensure personnel meet all eligibility and access requirements throughout the employment lifecycle.

Responsibilities

• Process, monitor, and maintain personnel security actions for contractor and government personnel.
• Initiate, track, and maintain personnel security investigations through approved government systems.
• Verify clearance eligibility, access authorizations, and investigation status.
• Review personnel security documentation for completeness, accuracy, and regulatory compliance.
• Support onboarding, transfer, separation, and clearance crossover activities.
• Maintain personnel security records in accordance with federal record retention requirements.
• Monitor reinvestigation, periodic review, and continuous vetting requirements.
• Manage personnel security processes associated with Secret clearances, Top Secret clearances, TS/SCI eligibility, SCI nominations, special access requirements, public trust determinations, and sensitive position designations.
• Coordinate clearance actions with DCSA, DISA Security Offices, and Government Security Managers.
• Validate eligibility and access prior to granting system, facility, or program access.
• Support clearance reciprocity determinations and transfer actions.
• Conduct security screening reviews and pre‑employment eligibility checks.
• Analyze investigation data for completeness and potential issues requiring government review.
• Prepare security documentation supporting suitability and trust determinations.
• Coordinate resolution of incomplete investigative requirements.
• Assist government adjudicators by compiling required supporting documentation.
• Monitor personnel security alerts and continuous vetting notifications.
• Coordinate reviews of reportable information and security‑related incidents.
• Support insider threat awareness and reporting programs.
• Maintain documentation associated with continuous evaluation activities.
• Ensure timely reporting of adverse information in accordance with DoD and DISA requirements.
• Verify personnel eligibility for facility and system access.
• Coordinate classified visit requests and access verification.
• Support SCI billet management and access roster maintenance.
• Maintain access authorization records and accountability documentation.
• Support visitor control procedures for classified facilities as required.
• Support personnel security inspections, audits, and assessments.
• Conduct internal compliance reviews of personnel security processes.
• Develop corrective actions addressing identified findings and observations.
• Prepare audit documentation and management reports.
• Respond to government data calls and status requests.
• Provide personnel security guidance to employees and management.
• Support annual security awareness and insider threat training.
• Educate personnel regarding reporting responsibilities.
• Assist management with security policy interpretation and implementation.
• Support compliance with NISPOM (32 CFR Part 117), DoDM 5200.01 Vol. 1‑4, DoDM 5105.21 (DCSA), DoDI 5200.02 Personnel Security Program, DoDI 5200.48 CUI, DoDI 1400.25 Civilian Personnel Management, SEAD 3