Personnel Security Assistant

About the role

This position falls under VISN 1 Human Resources Management Service - Suitability Section and is located at the West Haven VA Medical Center in West Haven - CT.

Responsibilities

• Reviews documents for completeness and accuracy
• Transmitting and receiving oral, electronic, and written communications
• Preparing and maintaining spreadsheets and reports
• Maintaining files and information of a confidential nature
• Using a computer to perform a variety of administrative duties
• Reviews position risk sensitivity levels as full assistant to the Personnel Security Specialist
• Initiates, reviews, and releases appointees' background investigations in the Office of Personnel Management's Electronic Questionnaires for Investigations Processing (e-QIP) system or in conjunction with the VA-Adjudication Center (VA-AC)
• Reviews applicant's data ensuring that the submitted information matches the demographic data, that all required information has been provided, and accepts/rejects applicant's submitted information
• Requests information from various law enforcement agencies and courts
• Regularly monitors the status of specific pending items, compiles data to produce reports, follows up to determine status and records results
• Works with applicants who may be experiencing difficulties with completion of electronic forms related to the background screening process
• Takes and transmits electronic fingerprints for appointees or when the FBI returns fingerprints unclassifiable for various reasons
• Performs administrative tasks associated with the authorization and issuance of the PIV card and performs minor troubleshooting during malfunctions to resolve system, card, and pin issues
• Assists with suitability adjudications

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 07/16/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position - you must have served 52 weeks at the GS-5 level. For a GS-7 position you must have served 52 weeks at the GS-6 level. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Skills

The work of this position centers on assisting the Personnel Security Specialist in collecting appropriate background information, tracking and reviewing data, completion of reports, maintaining databases and processing follow-up actions on various security related matters, and assisting with suitability adjudications.

Benefits

N/A

Pay

N/A

Schedule

Monday - Friday between the hours of 6:30 am - 5:00 pm