Personnel Coordinator

About the role

The Opportunity: As the Personnel Coordinator for Student Affairs, you will coordinate the day-to-day administration of personnel and payroll operations for Student Affairs, serving as a key operational lead within Finance and Administrative Services. Reporting to the Personnel Manager, you will independently administer personnel and payroll processes across multiple departments, ensuring accuracy, compliance, and timely execution.

In this role, you will exercise independent judgment and discretion when interpreting procedures, resolving routine to moderately complex issues, prioritizing work, and maintaining data integrity. You will also serve as a trusted resource for supervisors and unit leadership.

Responsibilities

• Coordinate the day-to-day administration of personnel and payroll operations for Student Affairs, ensuring accuracy, compliance, and timely execution.
• Independently administer personnel and payroll processes across multiple departments, exercising independent judgment and discretion.
• Serve as a trusted resource for supervisors and unit leadership.
• Exercise independent judgment and discretion when interpreting procedures, resolving routine to moderately complex issues, prioritizing work, and maintaining data integrity.

Requirements

• Demonstrated experience coordinating personnel, payroll, human resource, or other complex administrative processes.
• Ability to interpret and apply policies, procedures, and timelines.
• Proficiency with Microsoft Office programs including Word, Excel, Outlook, Teams, and shared file or collaboration tools.
• Excellent written and oral communication skills.
• Strong organizational skills, attention to detail.
• Ability to manage multiple priorities while maintaining confidentiality.

Qualifications

• High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.

Preferred Qualifications

• Experience with Workday HCM and payroll business processes and/or other WSU systems.
• Experience supporting position management, recruitments, compensation actions, and payroll processing; experience in a higher education environment.
• Experience extracting data and providing analysis using tools such as Workday and Excel.
• Demonstrated ability to improve workflows or implement standardized procedures.

Benefits

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver.

Pay

Monthly Salary: $3,738 to $4,980 | Range 41 | Steps A - M | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Schedule

This position is full-time (100% FTE), permanent and overtime eligible.

Position Sponsorship Eligibility

Not eligible for work visa sponsorship

About Department/College/Area/Campus

About Department/College/Area/Campus: https://studentaffairs.wsu.edu/

Application Instructions

Applicants must upload the following required documents to their online application: Resume, Cover Letter.

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.