Personnel Assistant

This role provides on-site administrative and personnel support, including day-to-day HR operations, personnel record management, onboarding, timekeeping, and compliance with contract, company, and U.S. Army requirements.

Responsibilities

• Assist in preparing HR forms, reports, and personnel action requests (PARs).
• Support tracking of employee assignments, Mobile ERDS Team rotations, time off requests, and contract-mandated requirements.
• Assist in processing new hire documentation, such as Systems Access Requests, Company Badge, and documents required to obtain a Department of War Common Access Card.
• Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
• Complete Akima’s Exit Checklists with departing employees and handle out-processing/offboarding.
• Assist in maintaining personnel accountability records for Army contract reporting.
• Receive and maintain TOR (Time-Off Request) forms.
• Support supervisors and employees in resolving timekeeping discrepancies.
• Respond to routine employee inquiries and escalate complex issues to the contract’s HR Manager.
• Ensure HR documentation complies with U.S. Army contract requirements, FAR/DFARS labor clauses, and EEO guidelines.
• Support audits, inspections, and government reporting requirements.
• Prepare correspondence, reports, and presentations for HR management.
• Schedule meetings, coordinate training sessions, and assist with HR communications.
• Provide support to site leadership for workforce-related tasks as required.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent is preferred; equivalent relevant work experience may be substituted.
• 2 years of administrative or personnel support experience (military contractor or Army site preferred).
• Familiarity with DoD or Army administrative practices, personnel recordkeeping, and compliance requirements highly desirable.
• Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses).
• Strong organizational and data entry skills with attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality of sensitive personnel information.
• Strong communication and customer service skills for supporting employees and leadership.
• Must have a REAL ID.
• Basic proficiency in the English language (reading and writing).
• Must receive a favorable background check and drug testing results.
• Must have a valid driver’s license with proof of vehicle insurance.
• Must be able to obtain and maintain a Common Access Card (CAC).
• Must be able to obtain Tier1/ NACI (Public trust) background eligibility.

Physical Demands & Working Environment

• Must be able to lift up to 50 lbs. and perform routine standing, walking, bending, and reaching tasks in warehouse and field environments.
• Must meet all physical requirements necessary to perform assigned duties, including working in extreme heat or cold, high or low humidity, blowing sand and dust, confined spaces, heights, and other inclement weather conditions.
• Involves working both indoors and outdoors, periodic overtime, and exposure to heat, dust, cold, and adverse weather conditions.

Pay

$25.65 per hour plus $5.09 Health & Welfare.

Benefits

• Comprehensive benefits program, including medical, dental, vision, and life insurance.
• 401(k) and a range of other voluntary benefits.
• Vacation, holiday, and sick leave as defined under the DOL's Wage Determination.