Personal Assistant to the Head of Secondary

About the Role

Carey Baptist College is seeking an outstanding Personal Assistant to the Head of Secondary to join our Harrisdale Campus. This is far more than a traditional administrative role. It is an opportunity to become a trusted partner to the Head of Secondary, providing high-level executive support that enables effective leadership across one of the College's largest and most dynamic learning communities. Every day brings something different—coordinating major school events, managing competing priorities, preparing confidential documentation, supporting staff and families, or ensuring important initiatives continue moving forward. You'll be at the centre of a busy Secondary School, working alongside leaders committed to creating an exceptional educational experience for every student.

This role offers exposure to educational leadership, executive decision-making, school operations, governance, and strategic planning. You'll develop skills in executive support, stakeholder management, communication, and organisational leadership while becoming part of a collaborative leadership team where your judgement is valued and your work directly impacts students, staff, and families.

Responsibilities

• Provide high-level executive and administrative support to the Head of Secondary.
• Manage a busy and ever-changing schedule, ensuring priorities are coordinated effectively.
• Act as a trusted first point of contact for staff, students, parents, and external stakeholders.
• Prepare correspondence, reports, presentations, and confidential documentation.
• Coordinate meetings, events, and key school activities.
• Support leadership initiatives and ensure actions are followed through.
• Maintain accurate records and administrative systems.
• Exercise sound judgement when handling confidential and sensitive matters.
• Identify opportunities to improve systems, processes, and the overall effectiveness of the Secondary Office.

Requirements

• A committed Christian faith and a willingness to actively support the College's mission, Statement of Faith, and values.
• Demonstrated experience providing executive or senior administrative support in a complex environment.
• Outstanding organisational and time management skills, with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and a commitment to delivering work of the highest quality.
• Strong interpersonal skills, with the ability to build positive relationships across all levels of the College community.
• Sound judgement, professionalism, and absolute discretion when dealing with confidential information.
• Advanced Microsoft Office skills and confidence learning new technologies and systems.
• A proactive, solutions-focused mindset and genuine enjoyment of supporting others.

About Carey Baptist College

Carey is a community of people who long to see a world transformed by the love of God. At our Harrisdale Campus, we are committed to providing a Christ-centred education where students are known, valued, and encouraged to discover their unique strengths and purpose. Our values of Kindness, Courage, Respect, Humility, and Integrity shape everything we do, guiding how we lead, teach, support, and serve one another. Every role at Carey contributes to something bigger—helping shape the next generation.