Personal Assistant

Duties and Responsibilities

• Handle personal tasks such as errands, including dry cleaning, grocery shopping, car maintenance, vet appointments, prescription pickups, and returns.
• Manage travel plans (personal and business) including flights and accommodations.
• Manage and maintain inventory of office and kitchen supplies.
• Maintain office kitchen by stocking food and beverages and maintaining cleanliness.
• Responsible for some meal preparation, particularly lunches Monday – Friday.
• Schedule, manage, and oversee maintenance, repairs, landscaping, and cleaning of office building and personal households.
• Manage personal banking by depositing checks as well as reconciling bank and credit card statements.
• Cook and coordinate with housekeepers and house managers to manage personal households.
• Schedule appointments such as medical appointments for CEO and family members.
• Organize and maintain both physical and digital filing systems.
• Plan and organize company-wide events.
• Provide administrative support and document management.
• Support for personal projects and responsibilities.
• May require flexibility and work beyond traditional work hours.

Required Skills/Abilities/Competencies

• Experience with Quicken or a similar personal finance management program.
• Strong knowledge of Excel and other Microsoft Office applications including Outlook and MS Teams.
• Outstanding time management and organizational skills.
• Excellent verbal and oral communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Ability to adapt to changing priorities.

Education and Experience

• 2+ years previous experience in a similar role.
• High school degree or equivalent.

Physical or Other Requirements

• Ability to lift up to 40lbs.

The Signal Group is an equal opportunity employer.