Personal Assistant

About the role

We are seeking a highly organized, detail-oriented, and proactive Personal Assistant to provide comprehensive support in both professional and personal domains. The ideal candidate will excel at managing complex schedules, coordinating household operations, and assisting with personal administration tasks. This role requires exceptional time management, communication skills, and the ability to handle multiple priorities with discretion and professionalism.

Key Responsibilities

• Professional Scheduling and Administrative Support:

  • Manage and maintain a detailed calendar, including scheduling meetings, appointments, and events.
  • Coordinate and book reservations for meeting venues, restaurants, and travel arrangements as needed.
  • Act as the primary point of contact for meeting coordination, ensuring all parties are informed and prepared.
  • Ensure all residence permits remain active and collaborate with the People Ops team for renewal arrangements.

• Household Management:

  • Oversee and manage all aspects of household operations, ensuring smooth day-to-day functioning.
  • Coordinate grocery shopping, meal planning, and inventory management.
  • Schedule household staff, including maids, cleaners, and maintenance personnel.
  • Manage household budgets, track expenses, and handle vendor payments (e.g., utilities, subscriptions).
  • Organize and maintain household supplies, ensuring everything is stocked and in order.
  • Address any household emergencies or issues promptly and efficiently.
  • Act as a bridge and liaison for communication with the surrounding community.

• Personal Life Administration:

  • Aid in managing personal schedules, including workout routines, leisure activities, meals and social commitments.
  • Research and coordinate personal development activities, such as finding language tutors, fitness trainers, or hobby instructors.
  • Plan and organize personal events, trips, and vacations, including bookings and itineraries.
  • Handle personal errands, such as dry cleaning, gift shopping, and other ad-hoc tasks.
  • Provide reminders and support for health-related appointments, medication schedules, and wellness goals.
  • Support the employer in maintaining work-life balance and achieving personal goals.

Qualifications and Skills

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in using calendar management tools (e.g., Google Calendar, Outlook) and productivity software.
• Ability to handle confidential information with discretion and professionalism.
• Resourcefulness and problem-solving skills to address challenges independently.
• Familiarity with household management and personal errand coordination.
• Flexibility to adapt to changing priorities and schedules.
• Good English speaking skills

Personal Attributes

• Proactive and self-motivated with a "can-do" attitude.
• Hightly detail-oriented and meticulous in task execution.
• Trustworthy, reliable, and able to maintain confidentiality.
• Friendly, approachable, and able to build strong working relationships.
• Patient and understanding, with a focus on supporting the employer’s well-being.

Working Conditions & Benefits

• Working hours are 9 AM–6 PM, with flexibility for occasional evenings or weekends, when needed
• Prefer in-person, all 5 days a week, can be flexible on WFH option on need basis
• Open to discussing any preferences on benefits while aligning on compensation