Permitting, Compliance & Close-Out Manager

Responsibilities

• Coordinate closely with the General Contractor, architects, engineers, and specialty consultants to support inspections, corrective work, and regulatory sign offs required for project completion.
• Serve as the primary liaison between construction teams and regulatory agencies, ensuring work required to resolve violations and obtain final approvals is completed and documented.
• Review design deliverables for permitting readiness and constructability of code-driven scope.
• Cover submissions, plan exam responses, and approvals with DOB and other authorities having jurisdiction.
• Identify and escalate regulatory risks that could impact project delivery, occupancy, or financial close-out, working with project leadership to implement mitigation strategies.
• Align permitting milestones and regulatory approvals with the construction master schedule to support project completion and conversion timelines.

Violations Management

• Track and manage DOB violations, HPD issues, and other regulatory matters, coordinating corrective actions required for agency close-out.
• Oversee compliance with DOB, HPD, NYCHA, and other applicable agency requirements associated with RAD/PACT projects.
• Manage dashboards and documentation that demonstrate progress, sign offs, and closure status for ownership and lenders.
• Cook up corrective work, inspections, and sign offs with consultants, expediters, contractors, and internal teams.

Close-Out Leadership

• Lead the path from TCO to FCO, where applicable, and manage all prerequisites and dependencies.
• Evaluate and develop resolution strategies for legacy violations inherited from NYCHA operations, ensuring compliance and regulatory clearance prior to project close-out.
• Track inspections, sign offs, warranties, and turnover documentation; ensure completeness and auditability.
• Ensure compliance with ownership and lender close-out requirements, including standardized turnover binders and digital close-out records.
• Maintain comprehensive permitting, compliance, and close-out documentation to support final agency approvals and project conversion requirements.

Regulatory Reporting & Stakeholder Interface

• Maintain compliance dashboards and concise executive summaries suitable for weekly owner, lender, and OAC updates.
• Interface directly with authorities having jurisdiction, managing escalation paths when agency timelines threaten milestones.
• Provide documentation support for conversion-related milestones by keeping approvals, sign offs, and close-out records organized and accessible (audit-ready).

Qualifications

• 7+ years of NYC permitting, compliance, and/or close-out experience.
• Strong working knowledge of DOB processes and NYC violation pathways.
• Experience with affordable housing and/or public housing renovations is strongly preferred.
• Highly detail-oriented with strong documentation and follow-through skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook); ability to manage logs, dashboards, and close-out trackers.
• Procore experience is a plus.