People Team Coordinator (Located on site in Philadelphia)

About the role

We are looking for a full-time People Team Coordinator to join our team located in Philadelphia, Pennsylvania. This role will be responsible for supporting all administrative duties, including but not limited to sorting mail, communicating with building facilities, and checking in guests. The ideal candidate will have a strong interest in the HR space, specifically in recruiting.

Responsibilities

• Office Support
  • Process, sort, and route incoming and outgoing mail; submit invoices to finance when received by mail
  • Maintain and manage inventory of office and cleaning supplies; restock items such as pens, paper, coffee, snacks, trash bags, and other essentials as needed
  • Greet and assist visitors to ensure a welcoming and professional environment
  • Cook up site meetings, team lunches, and dinners, including logistics and vendor communication
  • Partner with IT to troubleshoot office equipment such as AV equipment, video conferencing systems, and printer maintenance
  • Be the main point of contact to the building manager, landlord, cleaning services, fire alarm servicing, and other vendors to maintain high standards of cleanliness and functionality
  • Absorb other special projects as needed
• People Team Support
  • Lead NA Harassment Prevention Training by building communications, initiating trainings, and running compliance reports to audit completion
  • Support the onboarding and off-boarding of employees
  • Lead the Indeed/Glassdoor campaign
  • Monitor and keep the company’s intranet up to date
  • Fulfill swag requests and be the main point of contact for our vendor
  • Support the recruiting function; scheduling interviews, creating and posting job advertisements, helping to source resumes
  • Support other business groups as needed

Requirements

• Must be 18 years or older with the ability to read, write, and speak English, specifically work instructions, including but not limited to safety purposes
• High school, GED, or equivalent diploma required
• Undergraduate degree preferred
• 2+ years working in an office setting
• Ability to maintain confidentiality
• Exceptional oral and written communication skills
• Strong organizational skills and strong attention to detail
• Proficient computer skills and ability to operate general office equipment
• Friendly, professional, charismatic personality, and take pride in the output of their contributions
• Collaborative, responsive, and organized
• Excellent verbal and written communication skills
• Ability to exercise independent judgment in the completion of tasks, and can work with little supervision in prioritizing responsibilities
• Taking initiative and being a self-starter to learn new tasks and welcome new opportunities to learn
• High degree of professionalism and confidentiality in handling sensitive information
• Ability to exert up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body

Qualifications

• You feel connected to our mission of encouraging health, sustainability, and transparency
• You are a self-starter who doesn’t need direct supervision to motivate you for success – we believe strongly in building a culture of individual accountability and ownership, and need partners that can embrace that mentality
• You are ready to make your mark in a smaller, growing brand, leveraging your experience to deliver amazing results and build an outstanding company
• You have an entrepreneurial spirit in that you’re comfortable with ambiguity and are energized by the process of building something lasting from the ground up
• You enjoy sharing your quirkiness and talents with your coworkers

Benefits

• Flexible vacation (take it when you need it)
• Great benefits (yes, pet insurance is in there)
• Paid volunteer days off throughout the year (doing good is fun)
• Free six packs of oatmilk
• Genuinely great coworkers who are rooting for each other and the company to thrive

Pay

Our good faith estimate for the base hourly rate is $35.00.

Schedule

The salary for this role will be based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. Actual compensation is influenced by a wide array of factors, including but not limited to skill set, level of experience, and specific location.

Contact Information

Oatly is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.