People Ops / Talent Development Coordinator

About the role

An HR & Training Coordinator (or "People Operations Coordinator/Talent & Training Specialist") at Thrive will centralize mandatory training schedules, support recruiting and interview coordination, organize job fair participation, and ensure smooth onboarding. The role requires a mix of organizational, communication, and HR technology skills.

Responsibilities

• Coordinate mandatory training programs:
  • Maintain the schedule of training required for each department, work with department heads to confirm requirements and deadlines, and ensure sessions are scheduled.
  • Collaborate with internal subject matter experts to design or update training materials.
  • Organize logistics for training sessions—reserve rooms, arrange virtual meeting links, and track attendance.
  • Maintain training records in the learning management system (LMS) and monitor completion rates; generate compliance reports for HR leadership.
• Support recruiting and applicant management:
  • Assist Thrive’s recruiter in screening résumés and scheduling interviews.
  • Communicate with candidates to confirm interview times, provide directions or virtual meeting links, and ensure positive candidate experience.
  • Update candidate information in the applicant tracking system and help maintain recruiting documentation and compliance forms.
• Coordinate job fair participation:
  • Research appropriate job fairs or university career events, handle booth reservations, prepare materials and represent Thrive at events.
• Onboard new employees:
  • Prepare and send new hire paperwork, run background checks, and collect required documents.
  • Schedule orientation sessions, ensure new hires have equipment and system access, and coordinate with IT and managers to create onboarding plans.
  • Serve as the first point of contact for new hires, answer questions about benefits and policies, and ensure a smooth transition into the organization.
• HR administration and compliance support:
  • Maintain and update employee records in the HR information system (HRIS).
  • Assist with benefits enrollment, compliance tracking and policy communication.
  • Prepare reports for HR leadership, support audits, and assist with projects such as open enrollment or performance review cycles.
  • Handle other HR duties as assigned and collaborate with finance, payroll or IT on cross-departmental tasks.

Requirements

• Education: A bachelor’s degree in human resources, business administration or a related field is preferred; an associate’s degree with relevant experience is acceptable.
• Experience: At least 2–3 years of experience in HR coordination, recruiting support, or training coordination. Experience with applicant tracking systems and learning management systems is desirable.
• Technical skills: Proficiency in Microsoft Office (particularly Excel/Sheets), familiarity with HRIS/ATS platforms and LMS tools; basic reporting skills.
• Soft skills: Strong attention to detail and organizational ability; effective communication across all levels; professionalism and discretion handling sensitive information; ability to prioritize tasks and manage multiple deadlines.
• Other requirements: Must have a valid California Driver License; must have a reliable vehicle; must be able to pass DOJ fingerprinting/criminal background check; must have or be willing to upgrade auto insurance to $100,000–$300,000 bodily injury/liability coverage.

Preferred qualifications

• Experience coordinating job fairs or campus recruiting events.
• Familiarity with labor law compliance, EEO reporting or diversity initiatives.

Benefits

• $600 hiring on bonus ($200 after the first full week and $400 after the completion of 90 days)
• Health Insurance, Dental & Vision coverage
• Costco Membership
• Flexible Spending Account
• Mileage reimbursement
• Employee assistance program
• Employer Matching 401k
• Full Benefits Package Up To $12,000