People Operations Specialist

Talent Acquisition and Onboarding

• Support in the full-cycle recruitment and consultant acquisition process ensuring equitable hiring practices for US/HQ employees.
• Aid in job postings, job description reviews, candidate communications, interview scheduling, phone screening, and background and reference checks.
• Assist in onboarding processes, including offer documentation, orientation logistics, and system access requests.
• Ensure a smooth and compliant onboarding experience for new hires.
• Collaborate with the Associate Director, US and HQ People Operations to support in defining job requirements and assessing appropriate job levels and salary ranges.
• Participate in delivering training to employees and managers on HIAS recruitment policies and procedures.
• Support in ensuring all recruitment practices comply with donor requirements and labor laws, and that job descriptions align with HIAS grade and salary scale structure.
• Ensure that all onboarding processes stay up-to-date, collaborating with People and Culture and other department colleagues as needed.

Employee Relations and Compliance

• Identify and keep People Operations leadership abreast of any employee relations issues.
• Support in the development of trainings of HIAS policies and procedures.
• Ensure compliance with federal, state, and local employment laws and HIAS policies and procedures.

Performance Management Processes

• In coordination with the Associate Director US People Operations, support on the implementation and roll out of the performance review process for US and international HQ employees.
• Promote a culture of continuous learning and employee engagement.
• Support the People and Culture team to implement staff wellbeing initiatives.

Qualifications

• Undergraduate degree preferred in Human Resources, Business or a related field. Experience in lieu of degree acceptable.
• Must have at least 2 years of experience working in Human Resources; minimum of two years of benefits administration experience with 401k plans and open enrollment analysis, compliance and vendor management, strongly preferred.
• Experience working in nonprofit, humanitarian organization preferred.
• PHR, SPHR, SHRM-CP or SHRM-SCP preferred.
• Experience with HRIS systems such as Paylocity and/or ADP, Employee Navigator and other performance management systems.
• Advanced skills in Microsoft Word, Excel and PowerPoint.
• Demonstrated project management skills; excellent attention to detail, interpersonal and organizational skills.
• Some knowledge of Judaism and/or the Jewish community, culture and issues is a plus.
• Must possess excellent communication (written and oral) and active listening skills.
• Strong customer-service skills; excellent analytical and problem-solving abilities.
• Must be able to work independently and as a team player.
• Ability to multitask and handle multiple ongoing responsibilities and/or projects is required; ability to work in a fast-paced environment.