People Operations Specialist

About the role

The People Operations Specialist owns and administers defined People & Culture operations for Agile Occupational Medicine, including leave of absence administration, onboarding program administration, workers' compensation coordination and administration, HR compliance workflows, employee records governance, HR inbox triage, training and program logistics, SharePoint/HR process maintenance, and process streamlining support.

Responsibilities

• Leave of Absence Program Administration - Own the day-to-day administration of Agile's leave of absence process, including intake, documentation tracking, employee and manager communications, case file maintenance, and return-to-work coordination.

• Onboarding Program Administration - Own assigned provider and non-provider onboarding workflows from pre-boarding through first-day readiness and early training completion.

• Offboarding Coordination - Own the coordination of employee offboarding logistics — including separation checklists, equipment return, system access termination coordination with IT, and final paycheck coordination with payroll.

• HR Operations, Employee Support & Issue Triage - Serve as the primary day-to-day owner of the HR support inbox, independently reviewing, prioritizing, routing, and resolving routine employee inquiries in accordance with company policy and established HR practices.

• HR Compliance, Records Governance & Audit Readiness - Own assigned HR compliance and records-management workflows, including labor law posting coordination, HR document retention, policy acknowledgment tracking, personnel file organization, and audit preparation.

• Workers' Compensation Coordination & Administration - Own the day-to-day administration of Agile's workers' compensation process, including intake, incident report collection, claim initiation support, carrier coordination, documentation tracking, employee and manager follow-up, and return-to-work status updates.

• HR Systems, SharePoint & AI-Enabled Process Improvement - Maintain the HR SharePoint library, including uploading new documents, archiving outdated materials, organizing folder structures, and ensuring employees and managers can access current resources.

• HR Program, Training, Wellness & Recognition Administration - Coordinate scheduling and logistics for HR programs, training sessions, and team meetings, including calendar invites, room or platform setup, attendance tracking, and materials distribution.

• Benefits Administration Support (Cross-Training) - Serve as a support resource for general employee benefits questions, routing inquiries to the HR Generalist and escalating as needed.

Qualifications

• High school diploma or equivalent.

• At least 2 years of experience in HR or a related field.

• Strong organizational and administrative skills.

• Excellent written and verbal communication skills.

• Ability to handle sensitive and confidential information.

• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.

• Experience with HRIS systems and SharePoint.

Skills

• HRIS systems

• Microsoft Office Suite

• SharePoint

• AI tools

• Confidentiality and data security

• Employee relations

• Legal compliance

• Training facilitation

• Employee wellness programs

• Recognition programs

• Payroll and benefits systems

Benefits

Comprehensive health insurance, retirement plan, paid time off, and professional development opportunities.

Pay

$72,000.00 - $75,000.00 annually.

Schedule

Full-time, Monday through Friday, 8:00 AM - 5:00 PM.