People Operations Lead

About the role

Quantexa is a fast-growing data analytics company that has been innovating in the market since 2016. Our technology originated in FinTech to combat serious criminal activity and now has applications across virtually limitless industries. We operate as a collaborative, ambitious team of 47 nationalities speaking over 20 languages, with nearly half of our colleagues from ethnic or religious minority backgrounds. If our culture resonates with you, we’d love you to join us.

Responsibilities

• Employee Lifecycle Operations
  • Maintain documented and standardised People Operations procedures.
  • Ensure operational activities are auditable, process-driven, and continuously improved through regular review and process optimisation.
  • Own and manage the full employee lifecycle across North America, including onboarding, employee changes, and offboarding.
  • Ensure all People Operations processes are compliant, accurate, and delivered to a high standard.
  • Act as the escalation point for complex operational and employee matters.
• Policies, Handbooks & Documentation
  • Own document control processes for People policies, handbooks, templates, and operational documentation.
  • Ensure version control, review cycles, approval processes, and record retention standards are maintained across People documentation.
  • Draft, review, and maintain regional People policies, employee handbooks, and operational documentation.
  • Ensure policies and practices remain compliant with employment legislation and aligned with company standards.
  • Own contractual documentation and oversee sensitive employee records with absolute confidentiality.
  • Continuously improve documentation processes and governance standards.
• People Systems & Process Improvement
  • Drive continuous improvement initiatives across People Operations processes and systems.
  • Establish and maintain standard operating procedures (SOPs) for key People workflows.
  • Improve and optimise People systems, workflows, and operational processes.
  • Identify opportunities to automate manual tasks and improve operational efficiency.
  • Drive best practices across People data management, reporting accuracy, and process governance.
• Reward & Compensation Operations
  • Partner with Reward and Finance teams to support compensation reviews, benchmarking, payroll processes, and benefits administration.
  • Lead operational delivery of performance and reward cycles, including HRIS updates, reporting, and data validation.
  • Provide reporting and insights on compensation, attrition, and People metrics.
• Employee Relations Support
  • Support the Business Partnering team with complex Employee Relations matters.
  • Provide guidance on ER processes, documentation, and operational risk management.
• Stakeholder Partnership
  • Build strong relationships with senior stakeholders across People, Finance, Reward, and Legal.
  • Present People insights, operational updates, and recommendations to regional leadership.
  • Influence decision-making through strong operational expertise, data, and stakeholder management.

Requirements

• Technical Expertise
  • Advanced knowledge of People Operations, employee lifecycle management, and HR administration.
  • Strong experience drafting policies, handbooks, contracts, and People documentation.
  • Strong understanding of compensation operations, performance cycles, and HR systems.
  • Advanced Employee Relations knowledge and operational judgement.
  • Strong analytical capability with experience producing People data and reporting.
• Ownership & Delivery
  • Ensures consistent adherence to documented processes, quality standards, and operational controls.
  • Supports a culture of continuous improvement, accountability, and process excellence across People Operations.
  • Trusted to independently manage critical People Operations deliverables and regional projects.
  • Consistently delivers high-quality work with accuracy, pace, and attention to detail.
  • Proactively identifies operational improvements and implements scalable solutions.
• Collaboration & Communication
  • Strong stakeholder management and communication skills.
  • Confident presenting People data and operational recommendations to senior leadership.
  • Builds strong cross-functional partnerships and drives alignment across teams.
  • Leads by example and contributes positively to team culture and collaboration.

Qualifications & Experience

• Significant experience in People/HR Operations within a fast-paced environment.
• Experience supporting North American employment processes and compliance requirements.
• Strong experience drafting and maintaining HR policies, handbooks, and employment documentation.
• Experience supporting Total rewards operations.
• Strong HRIS, reporting, and process improvement experience.
• Excellent organisational, communication, and stakeholder management skills.

Benefits

• The salary advertised is based on location, experience, and role responsibilities.
• Annual leave plus national holidays and your birthday off.
• 100% 401k match up to 5%.
• Competitive annual leave, parental leave, PTO, and observed holidays.
• Comprehensive benefits coverage, including mental health support, fitness reimbursements, and financial well-being.
• Tax-advantageous benefits, such as commuter benefits, healthcare, and dependent care.
• Regularly benchmarked salary rates.
• Volunteer Day off.
• Work from Home Equipment.
• Free subscription to a meditation, relaxation, and sleep app.
• Continuous training and development.
• Spend up to 2 months working outside your country of employment over a rolling 12-month period with our ‘Work from Anywhere’ policy.
• Team social budget and company-wide socials.