People Operations Coordinator

About the role

Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs. We’re more than just a team; we're a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values: Excellence, Compassion, Curiosity, and Integrity, we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day. At Vynca, our mission is to provide comprehensive care for more quality days at home.

Responsibilities

• Schedule interviews across multiple time zones and calendars, coordinating with candidates, hiring managers, and interview panels.
• Send timely follow-ups to candidates, interviewers, and hiring managers to keep the hiring process moving.
• Track interview stages and proactively flag delays or scheduling conflicts.
• Assist with posting job requisitions across job boards, careers pages; updating and closing them as roles are filled or requisitions change.
• Conduct reference checks for candidates in final stages of the hiring process, including verifying the authenticity and legitimacy of references.
• Assist with initiating, tracking, and reviewing background check requests through third-party vendors, escalating discrepancies or red flags as needed.
• Manage and triage the shared People Operations inbox, responding to routine inquiries and routing complex issues to the appropriate team member.
• Assist with leave management administrative tasks, including tracking requests, updating records, and following up on documentation as needed.
• Contact tax agencies as needed to resolve payroll or tax-related administrative matters (e.g., account setup, notices, filings).
• Respond to initial unemployment, state forms, and any other third party or state agency requests.
• New hire onboarding, background checks verifications, licensure support, I9 administration, new hire orientation call.
• HR/People Ops platform administration including, HRIS, employee recognition platform, internal team site upkeep.
• Support other ad hoc People Operations projects and administrative tasks as assigned.

Requirements

• 1–3 years of experience in HR, People Operations, recruiting coordination, or a related administrative role; experience within a healthcare organization is a plus.
• Applicants must be located in one of the following states: Arizona, California, Colorado, Florida, Georgia, Illinois, Nevada, North Carolina, Oregon, Texas, or Washington, with a preference for those in Pacific or Central Time zones; local to Los Angeles, CA or Austin, TX is a plus.

Qualifications

• Strong organizational skills with the ability to manage multiple schedules and priorities simultaneously.
• Excellent written and verbal communication skills.
• High degree of discretion and judgment when handling confidential information.
• Comfortable making outbound calls to third parties (e.g., references, tax agencies, vendors).
• Proficiency with common HR/ATS tools; experience with Ashby and Rippling is a plus.
• Strong attention to detail and follow‑through.
• Ability to work independently while knowing when to escalate issues.