People Operations Coordinator

About the role

This position will be based in Philadelphia, Pennsylvania. FIRE seeks a proactive, self‑motivated People Operations Coordinator to join the team. The ideal candidate is highly organized, comfortable juggling multiple tasks, and enjoys building relationships by serving as a brand ambassador for FIRE. The role supports a variety of People Operations initiatives while helping to create a positive and engaging experience for employees and candidates. The People Operations Coordinator reports directly to the Chief People Officer and works closely with the People Operations and Administrative teams.

Responsibilities

• Recruiting: maintain applicant tracking system, ensure candidate information and job postings are accurate; coordinate interview scheduling and candidate communication; assist with intake meetings with hiring managers; work with the Chief People Officer to create job postings and maintain a repository of job descriptions; support recruitment efforts by posting and promoting jobs across platforms, identifying new channels, proactively sourcing candidates, monitoring the application pipeline, and coordinating with external recruiting firms; assist the Student Development team with recruitment for semester intern candidates; act as a brand ambassador by representing FIRE at career fairs as needed.
• Learning and Development: assist the Learning and Development Manager with onboarding session coordination; support planning and logistics for internal training programs (Lunch and Learns, All Hands, Town Hall); assist with collecting and summarizing feedback surveys and attendance tracking.
• Employee Engagement & Internal Communications: assist with employee engagement initiatives (holiday party, staff retreat, employee appreciation gifts); compile and send out the Weekly FIRE Digest; maintain organizational chart and staff directory; help maintain the internal SharePoint site; create and edit the People Ops section of All Hands Meeting decks and other presentations as needed.
• Additional Admin Support: submit payment requests and process expense reports for the COO and People Operations team; support Shopify operations (inventory management, customer service, order fulfillment, year‑end close); assist with FIRE's general email inbox by responding to public inquiries and directing them to appropriate staff; act as backup to the Philadelphia Office Services Manager; perform other day‑to‑day support functions and collaborate with staff and departments on general duties and specialized projects.

Qualifications

• Good work ethic, strong attention to detail, self‑starter.
• Demonstrated knowledge of and passion for FIRE’s mission, with ability to articulate that passion to enthuse others.
• Solid understanding of FIRE’s mission and ability to articulate it.
• Strong sense of urgency and follow‑through.
• Strong interpersonal skills, ability to build relationships internally and externally.
• Excellent time management skills, ability to multitask and prioritize.
• Strong attention to detail and problem‑solving skills.
• Strong commitment to integrity, professionalism, and accountability when interacting with candidates and employees.
• Ability to work effectively and efficiently in a fast‑paced environment.
• Excellent verbal and written communication skills.
• Proficiency with Google Workspace.
• One year of human resources, recruitment, or nonprofit administrative experience preferred (not required).

Pay

The projected salary range for this position is $47,000‑$57,000. Compensation within that range will reflect the successful candidate’s experience, skills, and qualifications. FIRE conducts periodic evaluations where employees may receive raises or bonuses for outstanding and excellent work.

Benefits

FIRE offers a comprehensive benefits package that includes employer‑paid comprehensive health, dental, and life insurance for employees; a Section 125 Flexible Spending Account option; matching retirement contributions; and a generous paid time‑off plan.

Schedule

This position involves a minimal amount of travel. Occasional work on weekends and evenings should be expected. The expected start date is as soon as possible.