People Operations Coordinator

About the role

The Chesapeake Bay Foundation seeks a People Operations Coordinator in the People & Culture Department to be based at the Philip Merrill Environmental Center in Annapolis, MD.

Responsibilities

• Aid in maintaining and updating employee files, ensuring confidentiality and data security.
• Generate HR reports and provide insights to department decision-making.
• Create quarterly metric data reports for the organization.
• Ensure all personnel files processed for payroll are included and saved in the Paylocity employee record.
• Handle confidential HR matters with discretion and professionalism.
• Process FMLA and disability claims, including collecting necessary documentation, coordinating with employees and providers, and ensuring compliance with applicable regulations.
• Track FMLA and disability leave periods, maintain accurate records, and provide timely updates to management and employees.
• Support the generation of HR reports to support the annual audit process.
• Process worker's compensation claims, including collecting necessary documentation (First Report of Injury forms), approving and submitting claims through the KeyRisk portal, and coordinating with the employee and claims adjustor until the claim is closed.
• Serve as the primary contact for all land base injury claims.
• Prepare bonus requests by processing the form for signatures.
• Support the Recruitment Coordinator in preparing onboarding, offboarding, and personnel change materials.
• Aid in the audit process by reviewing and updating benefit elections in the ENavigator system.
• Audit Paylocity to ensure the data feed matches.
• Aid in the open enrollment process during the benefit administration, assisting in getting all employees selected into the HRIS system.
• Support the VP for People and Director in various projects assigned.
• Coordinate team meetings, develop agendas in consultation with the team lead, notify staff, work with other CBF departments for arrangements as needed, record meeting minutes, and track action items.
• Manage credit card and department expenditures; prepare, code, and submit bills, invoices, receipts, and expense reports.
• Work with the Director to understand the approved budget to help with coding aspects.
• Maintain and update the department’s Simplrr intranet site to ensure information is accurate, current, and accessible to staff.
• Monitor, track, and communicate compliance-related updates and required must-read materials to staff in a timely manner.

Requirements

• Minimum of 1-3 years’ experience in an HR support role to senior level positions.
• Possess strong communication and collaboration skills, and is highly organized, flexible, and fast-paced.
• Basic understanding of HR functions and best practices.
• Experience with Paylocity or other HRIS system a plus.
• Excellent organizational and time management skills.
• Proficiency in MS Office Suite and HRIS systems (Paylocity a plus, not requirement).
• A high level of attention to detail and confidentiality.
• Ability to have reliable transportation to travel to other CBF locations or for work-related items as needed.
• A team player with a positive attitude and a willingness to learn and grow within the department and organization.

Salary

$40,000 - $45,000 per year