PEOPLE Office Manager

This position is full-time (100% FTE), ongoing/renewable, and expected to be onsite in Madison, WI.

About the role

The Precollege Enrichment Opportunity Program for Learning Excellence (PEOPLE) is a premier college readiness and college success program sponsored by the University of Wisconsin-Madison. The PEOPLE Program is seeking an individual for the role of PEOPLE Office Manager. This position provides day-to-day administrative support, including opening and closing the Madison office location, supervising student staff, and managing office supply and technology inventories. This position reports to the PEOPLE Program Director.

Responsibilities

• Schedules and assigns tasks for student hourly employees (Front desk staff and supply team)
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Maintains established methods and organizational systems for electronic/physical records related to work operations according to established policies and procedures
• Sends, receives, copies, and distributes communications to appropriate entities according to established policies and procedures under general supervision
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person, and through other communication mediums, and routes more complex inquiries to the appropriate entities

About the Precollege Enrichment Opportunity Program for Learning Excellence (PEOPLE)

The Precollege Enrichment Opportunity Program for Learning Excellence (PEOPLE) prepares Wisconsin students to succeed in college with an emphasis on enrollment at UW-Madison. Our programming is offered in three distinct units: Madison Precollege, Milwaukee Precollege, and The College Success Center at the University of Wisconsin-Madison.

The program recruits students at the precollege level in Madison (8th grade) and Milwaukee School districts (9th grade). During the academic year, our precollege team advises students in Madison and Milwaukee public high schools, creating new pathways to higher education for low-income and first-generation families. During the summer, our precollege team hosts high school students in a robust residential program on the University of Wisconsin-Madison campus, offering students an opportunity to experience college life and build community in their cohorts. Students who are admitted/enrolled at UW–Madison are eligible for a four-year tuition scholarship.

Our college team offers one-on-one high-touch advising services, unique programming created specifically for our student population, and other high-impact practices to foster student success. PEOPLE provides a support infrastructure dedicated to achieving the goals of college attainment and degree completion. PEOPLE currently serves over 1,100 students (middle school to college) in the state of Wisconsin.

About The Student Engagement And Scholarship Portfolio (SESP)

The Student Engagement and Scholarship Portfolio (SESP) houses four student scholarship programs (PEOPLE Program, Posse Program, Mercile J. Lee, and First Wave/OMAI) with an infrastructure dedicated to support college attainment. Through intentional programming, personalized advising, and scholarship support, the SESP portfolio prioritizes student success, focusing on academic excellence, leadership, community building, and service. SESP prepares students to enact the Wisconsin Idea, growing as ethical and responsible leaders who can thrive in a world that is diverse, global, and interconnected.

Requirements

• Minimum of 1-year professional experience in an office setting
• Demonstrates required job knowledge (office management, human resources, and financial experience)
• Work experience in an office environment servicing different stakeholders
• Proficient in Microsoft Suite
• Supervision experience

Qualifications

• High School Diploma (preferred)
• Excellent organizational skills and attention to detail (preferred)
• Ability to work collaboratively, effectively, and productively as a team member (preferred)
• Strong written and verbal communication skills (preferred)

Benefits

This position offers a comprehensive benefits package, including:

• Generous paid time off
• Competitively priced health, dental, vision, and life insurance
• Tax-advantaged savings accounts
• Participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund

For a summary of benefits, please see this benefits overview.

Pay

The minimum hourly rate for the position is $18.91 ($39,335 annual). Actual pay is determined at hire and is based on experience and qualifications.