People & Culture Coordinator

About the role

The People and Culture Coordinator serves as the primary administrative and onboarding support role for the People and Culture Department. This position is responsible for coordinating pre-employment and onboarding activities, maintaining employee records and HRIS data, supporting recruitment logistics, and assisting with employee engagement initiatives.

Responsibilities

• Coordinate and monitor all pre-employment requirements, ensuring candidates complete onboarding tasks in a timely manner.
• Serve as the main point of contact for candidates throughout the pre-employment and onboarding process.
• Prepare and distribute onboarding documentation and support completion of required employment paperwork.
• Aid in HRIS profile setup and employee data entry, ensuring accuracy and completeness.
• Cook up orientation logistics, scheduling, materials, and new hire communications.
• Deliver a welcoming and engaging onboarding experience that supports successful employee integration.
• Maintain onboarding records and track completion of required employment requirements.
• Complete employment verifications for new hires and current employees.
• Support recruitment outreach efforts, hiring events, and job fairs.
• Aid in internship program coordination and related administrative activities.
• Support employee engagement activities, including employee recognition programs, surveys, wellness initiatives, and team-building events.
• Assist with planning, coordinating, and promoting employee appreciation and recognition activities.
• Gather employee feedback and participation data to support engagement initiatives.
• Respond to routine employee questions and direct more complex inquiries to the appropriate People and Culture team member.
• Maintain and update personnel files and employee records in compliance with agency standards and recordkeeping requirements.
• Process employee data changes and maintain accurate information within the HRIS.
• Aid in audits, reporting requests, and data collection activities as assigned.
• Maintain department resources, templates, forms, and standard operating procedures.
• Support organizational chart updates and other department communications.
• Attend People and Culture meetings and trainings as requested.
• Provide general administrative support to the People and Culture Department.

Requirements

• Bachelor's degree required; minimum of one (1) year of Human Resources, recruiting, administrative, or related experience preferred.
• Strong attention to detail and commitment to accuracy when managing employee information, records, and documentation.
• Excellent written and verbal communication skills, with the ability to communicate effectively with candidates, new hires, employees, leadership, and external partners.
• Demonstrated ability to build positive working relationships and collaborate effectively with employees, candidates, leadership, and stakeholders across the organization.
• Strong organizational and time management skills, with the ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Ability to provide timely follow-up and proactive communication throughout the onboarding process while delivering a high-quality candidate experience.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive and confidential information.
• Proficiency in Microsoft Office Suite and the ability to learn and effectively utilize HR-related systems and technology.
• Commitment to integrity, professionalism, and adherence to the Human Resources Code of Ethics and Lawrence Hall's Code of Ethics.
• Ability to provide exceptional customer service while projecting a caring, responsive, and professional demeanor.
• Valid Illinois Driver's License required.
• No history of child abuse or neglect and the ability to successfully pass all required background checks and drug screenings.

Work Environment

The position is based at the Francisco Campus located at 4833 N Francisco Ave, Chicago, IL 60625. Personal vehicle or reliable access to vehicle and the ability to travel to Lawrence Hall sites throughout Chicago is required. A flexible schedule is required, as this position may attend career events and recruitment-related activities after hours and/or on weekends.

Equal Opportunity Employer

Lawrence Hall is an equal opportunity employer. We encourage applications from women and underrepresented groups.