Payroll & Timekeeping Assistant

This is an entry-level position designed for someone who is motivated, detail-oriented, enjoys working with numbers, and is interested in developing a career in payroll.

Responsibilities

• Review weekly employee timecards for completeness and follow up on missing or incorrect information.
• Enter payroll data, including new hires, terminations, pay rate changes, and deductions.
• Assist with preparing and processing bi-weekly payroll.
• Verify payroll information for accuracy before processing.
• Maintain employee payroll records and electronic files.
• Assist with payroll reconciliations and audit reports.
• Respond to employee questions regarding paychecks, direct deposits, tax withholding, and payroll deductions.
• Process employment verifications and payroll-related documentation.
• Assist with payroll tax and garnishment administration.
• Support year-end activities, including W-2 preparation and payroll audits.
• Maintain confidentiality of employee payroll and personnel information.
• Help prepare reports for accounting, human resources, and management.
• Stay current on payroll policies and procedures.
• Perform other payroll, benefit, and administrative duties as assigned.

Requirements

• High school diploma or GED required.
• Associate degree in Accounting, Business Administration, Human Resources, or related field preferred.
• 0–2 years of payroll, accounting, bookkeeping, or administrative experience.
• Basic understanding of payroll concepts is preferred but not required.
• Proficiency with Microsoft Office, particularly Excel.
• Strong attention to detail and organizational skills.
• Ability to work with confidential information professionally.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines.

Preferred Qualifications

• Experience with payroll software such as ADP Workforce Now, UKG, Paychex, or similar systems.
• Basic knowledge of federal and state payroll tax requirements.
• Experience working with timekeeping systems.
• Payroll Fundamentals Certificate or interest in pursuing payroll certification.

Skills

• Strong numerical aptitude.
• Excellent attention to detail and accuracy.
• Ability to identify and resolve discrepancies.
• Strong customer service skills.
• Ability to work independently and as part of a team.
• Effective problem-solving skills.
• Proficient in Microsoft Excel, Outlook, and Word.
• Willingness to learn payroll laws, regulations, and best practices.

Working Conditions

• Primarily office-based with prolonged periods of sitting and computer use.
• Occasional overtime may be required during payroll processing or year-end activities.

Physical Requirements

• Ability to remain seated for extended periods.
• Frequent use of a computer, keyboard, and telephone.

The successful candidate will receive on-the-job training in payroll processing, payroll tax compliance, benefits deductions, garnishments, and payroll reporting while developing a thorough understanding of federal and state payroll regulations.

Pay

The expected pay range for Charlotte, NC is $17.00 to $19.00 per hour.

Benefits

• Competitive salary and performance-based bonus program.
• Retirement benefits including a Traditional 401k, Roth 401k, and an employer match.
• Paid time off including vacation, floating holidays, sick time, and parental leave.
• Medical, dental, and vision insurance.
• Life Insurance and AD&D.
• Short-term and long-term disability.
• Health Savings Account with employer contribution.
• Flexible Spending Account for health care and dependent care.
• ID theft protection and credit monitoring.