Payroll Technician II

About the role

This position is responsible for independently performing the full range of moderately complex payroll and personnel transactions for all employee categories, applying a thorough knowledge of applicable policies, regulations, and collective bargaining agreements.

Responsibilities

• Independently process a full range of payroll and personnel transactions for all employee categories.
• Calculate pay for multiple pay plans (e.g., AY, 12 month, 10/12, 11/12, overtime, shift differential, special consultants, etc.).
• Audit and process leave/accrual adjustments, and status changes across pay types.
• Identify and calculate overpayments and coordinate collection activities.
• Reconcile complex work schedules and verify pay status changes.
• Process compensation including (e.g. shift, overtime, NDI, IDL, separations, etc.) for all employee categories.
• Manage and maintain exception reports across PIMS and CMS.
• Audit and verify payroll data for accuracy before release.
• Research and interpret moderately complex payroll rules when not clearly covered by precedent.
• Run, validate, audit, and prepare queries, spreadsheets, and reports for review.
• Perform payroll reconciliations and resolve discrepancies independently.
• Participate in payroll software testing and verify results of system updates.
• Analyze and assist in resolving system issues affecting Time & Labor and Absence Management modules.
• Work with HR/FA to maintain “reports-to” functionality for compliance with time and leave approval requirements.
• Provide guidance to campus users regarding payroll procedures and policies.
• Respond to inquiries requiring interpretation of regulations or collective bargaining agreements.
• Work with other state agencies or administrators on payroll matters.
• May provide training to other payroll staff.
• Collaborate with departments to ensure timely and accurate payroll submissions.
• Assist with inquiries related to position history, budget-related payroll data, and leave activity reports.

Qualifications

• Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities.
• Associate degree in business administration, accounting, human resources, or a related field.
• Prior experience in a CSU or higher education setting.
• Some knowledge of CSU payroll/personnel procedures.
• Experience with data entry and processing payroll in an educational, city, county, or state environment.
• Experience using Time & Labor, Absence Management, or similar payroll modules.
• Experience interpreting pay-related policies, procedures, or collective bargaining provisions.
• Experience communicating payroll requirements to departments or employees.

Knowledge, Skills, Abilities

• Thorough knowledge of general office methods, practices and procedures.
• Thorough knowledge of, or the ability to acquire quickly, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.
• Ability to select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines.
• Ability to organize work, set priorities, and meet critical deadlines.
• Ability to work independently.
• Ability to make sound decisions and recommendations regarding payroll activities.
• Ability to use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems.
• Ability to audit and reconcile data; interpret and apply written rules and regulations.
• Ability to establish and maintain effective working relationships with others.
• Ability to exercise tact, courtesy and good judgment in responding to others.
• Ability to perform mathematical calculations.
• Ability to accurately enter data.
• Ability to follow oral and written instructions.
• Ability to communicate effectively with others.
• Ability to read and write at a level appropriate to the position.

Physical Requirements

• The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range

Anticipated starting salary will be $4,037 (step 1) – $4,200 (step 3) per month plus excellent paid benefits. Future increases, including step advancement, are subject to contract negotiations. Salary will depend on the qualifications of the successful finalist.

Compensation & Benefits

Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.