Payroll Technician

Duties And Responsibilities

• Exchanges information with college staff and others regarding certificated payroll and employment matters, as well as to provide and/or interpret operating policies and procedures
• Runs automated processes and calculations and performs data entry to receive, review, adjust, and record data from various sources related to processing campus payrolls for adjunct faculty
• Completes new employee online records to include, but not be limited to, taxes, benefits and deductions, retirement, TB testing and fingerprinting, and direct deposit information; processes and maintains current employee tax and benefit/deduction changes as needed
• Collections, reviews, and verifies accuracy of source documents, including pay rates, salary computations, employee status, benefit/deductions, processing and account codes, hours and dates, and employee eligibility
• Works directly with the District Payroll Office to report matters such as wage garnishments, dues, benefit contributions, paycheck cancellations, and other payroll adjustments
• Sets up and maintains employee payroll records and related online and manual files in accordance with the record retention and disposal requirements established by District policies and procedures and federal and state regulations
• Provides information to federal, state, and private auditors as requested and required
• Compiles payroll and related source documents for a variety of special and regular reports
• Operates a variety of office equipment, including computers, calculators, copies, telephones
• Uses a database to enter, modify, research, retrieve, and format data for payroll processing, financial, statistical, and other documentation and reports
• Uses a variety of computer software to compose and prepare a variety of correspondence, spreadsheets, memoranda, and reports as assigned
• Researches and keeps informed of present and pending labor laws, California Education Code, District policies and procedures and federal and state regulations governing payroll
• Computes and posts leave usage and accrual from various sources for permanent records
• Serves on a variety of District committees as requests; attends meetings, workshops and trainings as requested
• Performs other related duties as assigned

Knowledge Of

• Employment standards (acquired through education, training, and/or experience)
• General accounting clerical principles and procedures, preferably as used in public agencies
• General principles of fund accounting

Skills In

• Working accurately with financial and statistical data
• Comparing data and applying prescribed policies and procedures to accurately audit and code a variety of documents

Ability To

• Coordinate, anticipate, and resolve workload issues and problems