Payroll Specialist - Troy, VA

This is an in-person role at our corporate office in Troy, Virginia.

About the role

The Payroll Specialist will be responsible for compiling and maintaining all construction payroll, providing weekly and bi-weekly gross pay reports to our parent company, and reconciling to final payroll reports. Assists with new hire onboarding, and works with our Human Resources department to address all payroll-related inquiries and issues.

Responsibilities

• Assist and support operations with timely and accurate payroll time reporting
• File and maintain employee data, payroll-related documents and records in a timely and orderly manner
• Process weekly payroll cycles, helping to ensure correct hours reporting across all jobs
• Export and import data between payroll systems, reconciling between the two in order to maintain proper accounting and data integrity
• Record and reconcile payroll cash transactions and maintain reconciliations of all payroll GL accounts; recommend and prepare journal entries as needed
• Prepare and provide weekly certified payroll reports for all jobs subject to Davis Bacon Act, using a combination of electronic and manual reporting with government agencies or project owners
• Collect, review and provide certified payroll reports required from subcontractors
• Monthly reporting of subcontractor payments to required governmental agencies
• Organization and monitoring of compliance with all EEO, OJT and DBE requirements for each job
• Creating and submitting all monthly, quarterly, and other certified payroll reports to required agencies
• Maintain knowledge and system setup of multi-state compliance, including taxation and reciprocity rules
• Maintain knowledge and system setup of Davis Bacon reporting requirements in general, as well as wage determinations at the job level
• Collect tax filings from parent company, review and reconcile
• Assist with audits as necessary, including, but not limited to, insurance audits and outside independent audit
• Assist operations with inquiries related to expenses posted to jobs, provide weekly reporting of job cost details or summary as required
• Assist with the employee onboarding process, ensuring required documents are complete and submitted appropriately
• Assists accounting with ad hoc requests as required
• Perform other duties and tasks as assigned
• Participation in all company EEO trainings

Requirements

• 3-5 years of experience working in payroll administration, preferably in a construction/government contract and multi-state environment
• Proven ability to resolve issues related to earnings, taxes, and payroll-related inquiries
• Understanding of payroll-related GL accounts and GAAP reporting

The ideal candidate is meticulous, resourceful, and approachable with great analytical and mathematical abilities.

Schedule

This is a full-time position. Normal work hours are Monday through Friday – 8:00 a.m. – 5:00 p.m., with time provided for lunch. Hours may vary.

Benefits

• Competitive Compensation Package
• Comprehensive Health, Vision and Dental Insurance
• FSA Program
• 401K Program with 4% company match
• 8 Paid Holidays plus personal floating holiday
• 120 hours of accrued Paid Time Off (PTO) the first year

Employment is conditional on satisfactorily completing all pre-employment requirements including background and drug screen.