Payroll Specialist - Sabey Corporation

About Sabey Corporation

Sabey Corporation is a privately held powerhouse in real estate development, construction, and data center operations, renowned for its visionary approach, long‑term stability, and culture of innovation. From high‑performance data centers to state‑of‑the‑art commercial properties, Sabey builds the infrastructure that fuels technological advancements, life‑saving healthcare solutions, and cutting‑edge research across North America. Headquartered in Tukwila, WA, Sabey also operates in Quincy/Wenatchee WA, Ashburn VA, Austin TX, and New York City NY. At Sabey, collaboration and ingenuity are the foundation for excellence.

About the role

The Payroll Specialist will manage payroll processing and payroll accounting across multiple Sabey companies, supporting roughly 375 employees with monthly, bi‑weekly, and weekly pay frequencies. The role partners closely with Accounting, Human Resources, employees, managers, ADP, and other external partners to ensure accurate, compliant payroll operations in a complex, multi‑state environment.

Responsibilities

• Prepare and process payroll for multiple companies across multiple states.
• Serve as a resource to employees, managers, and internal departments on payroll and payroll accounting questions.
• Maintain accurate payroll/HR system data in ADP Workforce Now for new hires, employee changes, and terminations.
• Review and remit employee retirement plan contributions and support payroll‑ and benefits‑related audits.
• Partner with ADP and other vendors to maintain effective service and resolve payroll‑related issues.
• Interpret union contracts and apply associated payroll requirements.
• Prepare Washington State L&I filings, HSA employer contributions, union reports, and recurring payroll reports.
• Prepare payroll journal entries and reconcile payroll liability accounts to support accurate general ledger reporting.
• Review and submit quarterly and annual tax reports and statements generated by ADP, including state tax reports, Forms 940 and 941, W‑2s, 1095‑Cs, and 1094‑Cs.
• Reconcile monthly benefit invoices against payroll deductions and memos.
• Respond to payroll‑related notices and requests, including verifications of employment, garnishments, and IRS notices.

Requirements

• 2+ years of related professional experience.
• Solid working knowledge of state and federal payroll compliance and payroll tax laws.
• Understanding of accounting processes and how payroll data and funds flow into the general ledger.
• Experience administering company payroll and collaborating with external providers and employees to deliver accurate, responsive service.
• Proficiency with Microsoft Office.
• Strong analytical, investigative, and problem‑solving skills with exceptional attention to detail.
• Ability to stay organized and effective in a fast‑paced, fluid environment while maintaining a high level of accuracy and customer service.

Preferred Qualifications

• Experience with payroll accounting.
• Experience with ADP Workforce Now.
• CPP certification.
• Aptitude and willingness to learn and utilize AI tools and technology.

Skills

• Microsoft Office proficiency.
• Analytical and investigative mindset.
• Problem‑solving with meticulous attention to detail.
• Organizational and time‑management skills in a fast‑paced environment.
• Customer‑service orientation.
• Forward‑thinking approach to researching, implementing, and improving payroll processes.
• Comfort with new entities, earnings, deductions, and memo codes.

Schedule

Onsite, five days per week.

Benefits

• Onsite parking.
• Gym access.
• SabeyLife holistic well‑being initiative, including comprehensive benefits: Sabey covers 100% of employee‑only premiums for base medical and PPO dental plans and contributes up to $2,000 annually to a Health Savings Account (HSA).
• Up to 5 weeks of PTO based on tenure, plus 10 paid holidays and the ability to carry over unused PTO.
• Competitive, matched 401(k) retirement plan.
• Access to structured professional and personal development programs, including Thought Patterns for High Performance, Everything DiSC, and Built to Last.

Pay

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