Payroll Specialist- Remote Pacific

Position Summary

Peoplease is a leading Professional Employer Organization (PEO) serving small and medium-sized businesses in the blue and gray-collar industries. We provide comprehensive administrative solutions including payroll, human resources, benefits, and risk management to help our clients and partners achieve their goals. Our core values—Engagement, Integrity, Tenacity, Curiosity, Happy, and Service—are at the heart of everything we do.

Essential Duties and Responsibilities

• Compiles payroll data and billing records, assisting customers and worksite employees (WSE).
• Accurately prepares and executes pay orders through the electronic system and issues paychecks in accordance with PEO guidelines.
• Compiles payroll data for assigned client base, including gross pay, per diem, reimbursements, advances, taxes, benefits, and garnishments.
• Records changes affecting net wages, such as exemptions, insurance coverage, and other changes.
• Accurately enters and maintains all client-related information in the payroll system, including demographic changes, benefit plan deductions, and custom reports.
• Reviews new hire and employee change paperwork and collaborates with clients to produce accurate, compliant, and timely payroll.
• Trains and assists clients and their representatives on related websites and educates them on federal and state tax regulations and labor laws.
• Collaborates with internal departments and field client service teams to resolve client issues and document them.
• Maintains knowledge of payroll processing system enhancements and changes in wage and tax laws to assist with problem resolution.
• Maintains knowledge of PEO service offerings to assist clients with inquiries.
• Maintains knowledge of PEO payroll policies and procedures to ensure compliance.
• Ensures high-quality payroll service to PEO clients and WSEs by maintaining the highest level of service.
• Maintains positive relationships with assigned clients and WSEs.
• Proactively brings suggestions, concerns, and observations to the manager's attention.

Job Costing

• Tracks the cost of individual projects and jobs, including direct and indirect costs (e.g., labor, materials, and overhead).

Minimum Qualifications

• High school diploma or equivalent.
• Associate or Bachelor's degree in finance, business, or accounting preferred.
• 1+ years of multi-state payroll experience required.
• 6+ months of PEO experience highly preferred.
• Prism experience preferred.
• FPC Certification preferred.
• Strong computer literacy, including Microsoft Office.
• Strong communication skills, both verbal and written.
• Strong attention to detail.

Physical Demands and Work Environment

• The role requires regular communication and may involve occasional travel for business continuity purposes.
• The role primarily functions indoors but may involve working in varying temperatures or outdoor environments as needed.