Payroll Specialist - North America

About the role

The Payroll Specialist is responsible for the accurate and timely processing of payroll across North America (Canada and the United States). This role ensures compliance with all applicable legislation, internal policies, and reporting requirements, while delivering accurate and timely payroll to employees across North America.

Key Responsibilities

• Process end to end payroll for Canadian and US employees on a biweekly / semi monthly basis
• Ensure all earnings, deductions, and statutory remittances are calculated accurately
• Maintain payroll records and ensure data integrity within payroll systems
• Cookordination payroll changes including new hires, terminations, compensation changes, and benefits updates
• Partner with managers to resolve timesheet discrepancies in a timely manner
• Ensure alignment between approved timesheets and payroll processing timelines
• Support continuous improvement of time tracking processes and system utilization
• Ensure compliance with federal, provincial, and state payroll legislation
• Prepare and reconcile statutory filings including CRA, IRS, and relevant state agencies
• Manage year end processes including T4, RL1, W2, and related filings
• Support internal and external audits by providing payroll documentation and analysis

Benefits and Deductions Administration

• Administer employee benefits programs including enrolments, changes, and deductions
• Reconcile benefit invoices and work closely with vendors
• Ensure accurate processing of RRSP, and 401k contributions
• Perform regular payroll reconciliations and resolve discrepancies
• Partner with Finance to ensure alignment between payroll, general ledger, and financial reporting
• Maintain strong internal controls and identify opportunities for process improvements

Employee Support

• Respond to employee payroll inquiries in a timely and professional manner
• Provide guidance on payroll related matters including deductions, taxation, and benefit impacts

Skills, Knowledge & Expertise

• 3 to 5 years of payroll experience, including Canada and United States
• Solid understanding of Canadian and US payroll legislation, taxation, and compliance requirements
• Payroll certification (e.g., PCP) or working towards is considered an asset
• Proficiency in Microsoft Office, particularly Excel
• Experience with time and attendance systems, including timesheet management
• Experience supporting payroll system implementations, migrations, or enhancements is an asset
• Experience in an engineering, consulting, or project-based environment is an asset
• Strong attention to detail with a high degree of accuracy and accountability
• Strong problem solving and communication skills, with a customer-service mindset
• Ability to manage multiple priorities and meet tight deadlines

Job Benefits

At BMT, our employee benefits are designed to ensure you have the resources you need to thrive. In addition to a competitive salary, we offer a wide range of benefits in areas including health, dental, vision, life insurance, long term disability, short term disability, health care flexible spending account, dependent care reimbursement plan, 401k, PTO, Holidays, plus one floating holiday and professional development opportunities. Don’t hesitate to ask more about our benefits during the hiring process.