Payroll Specialist - Lead

About the Role

Provides support to the Manager of Payroll for maintaining the payroll system and processing payroll for employees of the Health System.

Responsibilities

• Reviews/audits timecards for compliance with personnel policy and accuracy.
• Monitors/reviews and ensures that timecard approvers are compliant with payroll deadline.
• Reconciles hours to dollars during payroll close.
• Reconciles Federal and State total/taxable wage bases, as well as current pay period/YTD W2 reconciliation, ensuring there are no variances.
• Manages e-mails in Payroll Office inbox and enters Payroll Adjustments in a timely manner, ensuring adjustment made in the timekeeping system equals adjustment submitted by the department.
• Prints/mails live paychecks and compliance for unclaimed property payroll checks.
• Processes tax submissions and State Unemployment Insurance remittances for a multi-state employer.
• Processes quarterly and annual payroll tax filings.
• Communicates with tax agencies to obtain information or resolve tax issues.
• Leads the payroll close process.
• Processes requests from HR (Compensation) for retroactive pay calculations and enters into HR System.
• Enters Time Entry (tuition reimbursements, Project Advance, etc.) into HR System.
• Keeps current of changes in State and Federal laws as they pertain to the payroll function.
• Develops new procedures and policies related to payroll compliance, utilizing knowledge of state and federal policies and regulations.
• Involved in W2 processing, ensuring all W2 boxes are correct with no variances.

Requirements

• High School Diploma, required. Associate or Bachelor’s degree, preferred.
• Five years progressively responsible related experience required; CPP certification may be substituted for 1 year of experience.
• Three years of direct payroll and tax combined experience.
• Experience coordinating & leading payroll and/or human resources administration activities.
• Demonstrable numerical skills and 35 wpm typing are required.
• MS Outlook and Excel skills are required.

Working Conditions

• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.

Pay

$90,000—$120,000 USD

Benefits

• Medical, Dental, and Vision Insurance
• Retirement Plan (with employer match for employees who work more than 1000 hours in a calendar year)
• Paid Time Off
• Tuition Assistance
• Employee Referral Bonus Program
• Paid Holidays, Disability, and Life/AD&D for full-time employees
• Wellness Programs
• Employee Assistance Programs