Payroll Specialist l/ll

About the role

FNF Construction, Inc., a MasTec CE&I company, is hiring a Payroll Specialist to process weekly payroll for field construction personnel in an efficient, accurate, and timely manner while complying with the company’s established pay practices in multiple states and federal wage‑hour laws. The role is based onsite at the corporate offices in Tempe, AZ and requires local candidates. The position may be subject to pre‑employment screening, which may include a background check and drug testing. If you need accommodation as part of the employment process, contact ceicareers@mastec.com.

Responsibilities

• Fast and accurate timecard data entry, including ability to accurately proof pre‑entered payroll data and follow‑up in a well‑documented manner with field personnel on any issues or inconsistencies.
• Compare and contrast approved craft/classifications for each prevailing wage project against pre‑entered payroll entries.
• Produce, distribute, and track payroll‑related reporting and communications to/from projects and supervisors based on established criteria and deadlines.
• Assist in the dissemination and tracking of paystubs sent each week via overnight shipping or US Postal Service.
• Enter employee payroll changes weekly; pay rates, taxes, benefit deductions, and/or direct deposit information.
• Ability to thoroughly proof/double‑check co‑workers’ payroll entries ensuring 100% accuracy.
• By the end of each week, organize and maintain all payroll files and/or timecards digitally for the pay period, including scanning any employee forms processed during the week and attaching them to the employees’ virtual personnel files, ensuring timely and accurate recordkeeping.
• As the primary contact for the payroll department, consistently provide excellent customer service, either in‑person, via email or over the telephone, to employees and/or supervisors with questions or concerns about paychecks.
• Perform whatever research necessary to affect a resolution and work directly with the Director or Coordinator for any retroactive pay adjustments or late‑time entry.
• Communicate effectively and professionally with outside agencies requesting employment verifications or payroll data related to unemployment audits or employee forms.
• Provide coverage or act as backup for other payroll personnel as needed.
• Provide lunch‑coverage for the front desk receptionist one day a week.
• After payroll closes, ensure Employee Authorization for Deduction (EAD) forms are generated, tracked and returned quickly to assist in the ongoing Certified Payroll Reporting process (CPR) with ADOT.
• Assist the Director, Coordinator and/or other team members with special projects, as requested or needed.

Qualifications

• Certification in Payroll Administration, example: FPC (Fundamentals of Payroll Certification) through the American Payroll Association, or the willingness to study and obtain certification.
• Some college coursework to include the subjects of human resources and/or accounting would be helpful.
• Must be flexible with weekly work schedule, as business needs dictate the need for overtime (e.g., Monday – Wednesday during the main payroll process, holiday weeks, and/or as company converts to new Payroll system in 2027, as part of parent company’s Enterprise Resource Planning (ERP) process).
• This is not a remote work position; it is fully onsite at Corporate Offices in Tempe, AZ. Local candidates only.
• 3+ years of experience directly related to payroll coordinator‑level responsibilities required in a high‑volume, multi‑state payroll department.
• Physical demands: reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms. Vision abilities required