Payroll Specialist II

Peabody Properties manages over 14,650 residential units across conventional and multi-family housing, senior communities, veteran’s housing, and supportive housing. The company provides property management, leasing, marketing, facility maintenance, accounting, compliance, and sales services.

About the role

The Payroll Specialist II processes end-to-end multi-state payrolls for corporate and on-site property employees using UKG Pro and NOVAtime. Strict confidentiality is required.

Responsibilities

• Assist Payroll Supervisor in providing resources, information, and assistance to employees regarding biweekly payroll administration and general inquiries.
• Process employee job, rate, and allocation changes.
• Set up timesheet profiles for new employees.
• Accurately process bi-weekly payroll for multi-site and multi-state employees using UKG Pro.
• Ensure timely funding of payroll.
• Process industry-specific compensation, including leasing commissions and performance incentives.
• Ensure strict compliance with federal, state, and local labor and tax laws.
• Manage wage garnishments, tax levies, and child support orders in accordance with regulatory requirements.
• Understand gross-to-net payroll and tax reports (e.g., 941s, SUTA, FUTA).
• Reconcile monthly bank statements.
• Process biweekly payments of 401K fund/loan payments.
• Handle verification of employment (VOE) requests from external sources.
• Serve as the primary point of contact for employee inquiries regarding paychecks, time tracking, and tax withholding.
• Assist employees in updating profiles through self-service and password management.
• Perform general administrative duties, including filing, responding to phone requests, and completing special projects, surveys, and statistical reports.
• Perform other duties as assigned by supervisors to facilitate effective company operations.

Requirements

• High school diploma or equivalent; college degree preferred.
• 3–5 years of progressive payroll processing experience, ideally within the property management industry.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation a plus.
• Strong understanding of multi-state payroll laws, FLSA regulations, and taxation.
• Hands-on experience with UKG and NOVAtime.
• Advanced MS Excel skills, including proficiency with complex formulas.
• Solid math skills for routine calculations and data entry.
• Excellent written and verbal communication skills.
• Approachable, customer-focused demeanor while maintaining strict confidentiality and compliance.
• Exceptional attention to detail and strong analytical skills.
• Ability to handle sensitive, confidential information with discretion.
• Self-motivated with the ability to take initiative.
• Ability to multi-task and perform within strict time limits.

Benefits

• Medical, dental, and vision coverage.
• 401(k) retirement plan.
• Short-term disability (STD) and life insurance.
• Employee Assistance Programs (EAP).
• Paid time off and paid holidays.
• Paid training and tuition reimbursement.
• Wellness programs.
• Employee referral bonuses.
• Flexible spending accounts.

Pay

$70,000–$80,000 per year, commensurate with experience.