Payroll Specialist II

Garver is seeking a professional and motivated individual to join our Finance Team in our Dallas, TX office. This position will play a key role in supporting a wide range of payroll functions in collaboration with the Corporate Payroll Manager and the broader Finance Team.

Responsibilities

• Process payroll using ADP with a high degree of accuracy.
• Enter and reconcile payroll data in HRIS systems and spreadsheets prior to posting payroll.
• Monitor the payroll inbox daily and respond to inquiries or payroll changes the same day, including raises and compensation adjustments, VOE’s, 401(k)/HSA/FSA changes, Tax Updates, W-2 questions, payroll letters, and miscellaneous payroll inquiries.
• Ensure timely, professional communication to support excellent employee experience.
• Administer wage garnishments in accordance with IWOs (Income Withholding Order) and applicable laws.
• Maintain accurate payroll records with complete documentation for each bi-weekly payroll cycle.
• Ensure compliance with local, city, and municipal tax filing requirements.
• Conduct regular audits of payroll withholding limits (401(k), HSA, FSA) in alignment with IRS regulations.
• Understand and support ACA reporting requirements.
• Maintain compliance with state laws regarding final paychecks.
• Process off-cycle payrolls with quick turnaround times.
• Assist with preparation of monthly financial statements.
• Prepare and submit reports for the Bureau of Labor Statistics as required by state or office location.
• Standardize and improve internal payroll procedures to enhance efficiency.
• Assist in creating and updating payroll training guides using Microsoft Publisher.
• Provide payroll expertise with professionalism, confidence, and a commitment to accuracy.
• Support special projects assigned by the Payroll Manager.
• Assist with scheduled external audits.
• Perform other related duties as assigned.

Requirements

• Minimum of 2+ years of payroll experience
• Multi-State payroll processing experience
• FPC (Fundamental Payroll Certification) and/or CPP (Certified Payroll Professional)
• ADP Payroll Certification
• Completion of HIPAA Compliance Training (provided by Garver)
• Ability to always maintain strict confidentiality
• Proficiency in Microsoft Excel, Word, and Publisher
• Strong written and verbal communication skills
• Exceptional attention to detail
• Strong mathematical and calculation abilities
• Ability to work collaboratively within a team
• Ability to thrive in a professional, fast-paced environment
• Effective multitasking and time-management skills
• Strong research and analytical capabilities

Benefits

• Company-paid professional memberships
• Company support for industry licenses and continuing education opportunities
• Highly competitive salary packages
• Attractive benefits
• Comprehensive wellness program

Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record’s Top 500 Design Firms list, with more than 1,400 employees, Garver provides an exceptional level of client service that reflects our people-first culture, which has achieved Zweig Group Best Firm to Work For Legacy Status.