Payroll Specialist I

Overview

This position will be responsible for processing weekly payroll with a variety of time capturing systems, remitting garnishments to outside agencies, and processing quarterly payroll tax returns all while ensuring SOX compliance. This position also assists the Finance and Accounting team in the performance of critical functions and provides back-up as directed to maintain consistent services to the organization.

Responsibilities

• Understand SOX guidelines to ensure accurate controls and segregations of duties are in place to meet compliance
• Review and import time that is captured in InEight and our ViewPointOne timesheet into Viewpoint
• Process Payroll weekly
• Upload and maintain employee paystubs and portal
• Responsible for making sure pay cards are uploaded and assist employees with questions
• Maintain a level of professional skepticism and apply critical thinking skills when receiving employee banking information to identify, communicate and reject fraudulent requests to protect company assets
• Review, evaluate, and process late timesheets/back pay from previous weeks
• Make necessary reversal entries from prior weeks
• Make any necessary deductions - misc. invoices, etc.
• Provide proper reports to Payroll Coordinator/Accounting Manager for review
• Post Payroll, Equipment, Job Cost, & GL each week
• Maintain PTO account balances and monthly accruals
• Prepare and submit federal and state tax deposits on a weekly, monthly, or quarterly basis
• Submit Wanzek’s and subcontractor’s certified payrolls to the proper agencies
• Submit any termination info to appropriate agencies
• Reconcile all Payroll related GL & intercompany accounts at month end
• Prepare and forward garnishment checks to appropriate agencies each week
• Submit Quarterly Payroll Tax Returns for review by Payroll Lead/Payroll Manager/CFO
• Aid the HR Department with any questions or issues
• Answer payroll related questions from the field employees and/or Project Managers
• Setup & Register new WH & Unemployment states
• Maintain Debit Filters for all payroll related electronic payments
• Sort, scan, & file timesheets and other Payroll paperwork weekly
• Send the weekly 401(k) deductions for approval and submit to Merrill Lynch
• Aid other team members where needed

Qualifications

• Associates or Bachelor’s degree in Accounting or Business related area or 2 years of Accounting, Payroll or Business related experience in lieu of degree
• Knowledge, Skills and Abilities Required:
• Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek’s Zero Injury principles
• Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
• Write reports, business correspondence and procedure manuals
• Effectively present information and respond to questions from groups of managers, clients, customers and the general public
• Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals
• Compute rate, ratio and percent and draw and interpret bar graphs
• Common sense understanding to carry out instructions furnished in written, oral or diagram form
• Deal with problems involving several concrete variables in standardized situations

Working Environment

When visiting jobsites the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions. This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises.

What's in it for you

• Financial Wellbeing
• Compensation $25-$28/hr, commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
• Discounted National Gym Membership Network
• Family & Lifestyle
• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program
• Planning for the Unexpected
• Short and long-term disability, life insurance, and accidental death & dismemberment
• Group legal plan

Accessibility

If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.