Payroll Specialist, Construction

About the role

The Payroll Specialist assists the company in meeting its objectives and goals by performing payroll data entry and related processes for union and non-union personnel. This includes understanding and compliance with established accounting principles, practices, and procedures, and regulatory compliance with the Sarbanes-Oxley Act and related federal and state laws.

Essential Duties And Responsibilities

• Maintain payroll information by collecting, calculating and entering data into accounting software systems (Vista Viewpoint).
• Update payroll records (exemptions, deductions, rates (union and non-union), union codes, job titles, addresses, department transfers, and garnishments).
• Ensure all timesheets, timecards, and other means and methods of reporting of time is fully completed, and with accuracy and are approved by authorized managers within the organization (e.g. payroll coding, employee classifications, and authorized signatures are on timecards) and/or processed correctly).
• Perform the full cycle of payroll processing.
• Prepare reports by compiling summaries of earnings, taxes, deductions, garnishments, leave, disability, and nontaxable wages, and other reports as necessary and assigned.
• Determine payroll liabilities by calculating employee federal, state income and social security taxes (and other taxes as applicable), and employer’s social security, unemployment payments.
• Complete payroll audits internally and for external clients and resolve payroll discrepancies by collecting and analyzing related documentation.
• Maintain employee confidence by protecting payroll information in confidence and within company best practices and policies.
• Ensure payroll deductions are up to date, accurate and in compliance with Federal and State schedules, and in compliance with company provided benefit plans.
• Provide payroll information by answering questions and requests for information on behalf of employees and requesting agencies (within the scope of authority).
• Meet internal and external deadlines related to payroll reporting, and paycheck distribution schedules for union (e.g. union reporting) and non-union personnel.
• Process payroll related accruals relative to company provided benefit plans, and unions.
• Generate, update, and maintain of spreadsheets, documents, and payroll related programs.
• Complete verifications of employment within Federal and State law, and within company best practices and policy.
• Process high volumes of union and multi-state payrolls.
• Flexibility to work overtime when necessary to meet exceptional deadlines.
• Show strong attention to detail and auditing capabilities.
• Complete certified payroll compliance, reports, and pay treatment calculations for compliance.

Qualifications

• A high school diploma or GED equivalent is required.
• Two to five years of related professional payroll experience is required, professional experience in the construction industry is preferred.
• Knowledge in processing Union payroll is preferred.
• General accounting fundamentals and concepts required.
• Strong understanding of related accounting practices and procedures.
• Advanced working knowledge of accounting systems software. Specifically, Starbuilders® or software programs of same fundamentals.
• College level professional development course work and or non-accredited certificate course work commensurate with the essential duties.
• Proficient to advanced usage and knowledge of Microsoft applications, particularly Excel.
• Proficient to advanced usage and knowledge of StarBuilder®, Crystal Reports®, and interface with Microsoft Access.
• Advanced usage and knowledge of StarBuilder® Sequel database to create reports in Excel and Crystal reports preferred, but advanced knowledge not required.
• Experience with remote time entry software platforms is preferred.
• Proficient to advanced usage and knowledge of pVault or other document management system preferred, but advanced knowledge not required.