Payroll Specialist

Responsibilities

• Process in-house payroll for a portfolio of small business clients with workforces ranging from 1 to 50 employees
• Maintain employee payroll records and ensure updates are entered accurately and on time
• Prepare and submit quarterly payroll tax reports and related filings in compliance with applicable regulations
• Complete year-end payroll reporting, including the preparation and filing of W-2 and 1099 forms
• Manage payroll activities across multiple states while following client-specific requirements and deadlines
• Use designated payroll platforms for larger client accounts and internal accounting software for other payroll processing needs
• Provide support to bookkeeping client services during peak periods, including assistance with accounting-related tasks as needed
• Help meet key reporting deadlines during quarter-end and the year-beginning busy season, with limited overtime when necessary

Requirements

• 3+ years of experience in bookkeeping, payroll processing, or a closely related accounting role
• Hands-on experience with multi-state payroll administration and payroll tax filings
• Familiarity with accounts payable, accounts receivable, and bank reconciliation processes
• Experience preparing year-end payroll documents such as W-2s and 1099s
• Strong attention to detail and ability to manage confidential employee and financial information
• Ability to organize multiple client assignments and meet recurring deadlines consistently