Payroll Specialist

About the role

We’re looking for a detail-focused Payroll Specialist to support the accurate and timely delivery of payroll, timekeeping and invoicing activity across a variety of clients.

Responsibilities

• Supporting timekeeping, payroll and invoicing processes for a range of clients.
• Gathering, reviewing and processing timecards from different systems.
• Preparing and processing weekly payroll for a high volume of workers.
• Processing termination checks within required turnaround times.
• Generating, sorting, auditing and delivering client invoices.
• Carrying out data entry, quality control and payroll audit checks to ensure information is accurate.
• Working with colleagues to troubleshoot payroll errors, queries and process issues.
• Partnering with corporate services to process payroll, expenses and other payroll-related activity.
• Providing detailed payroll information and guidance as a subject matter expert.
• Monitoring payroll activity to support compliance with local, state and federal employment law.
• Sending reminders to workers and approvers where payroll-related tasks remain outstanding.
• Helping to refine standard operating procedures and improve ways of working where needed.
• Supporting and mentoring junior account specialists where required.

Requirements

• At least 6 months’ payroll experience, or equivalent relevant experience.
• Intermediate Excel skills and is confident working with data.
• Highly detail-oriented and has a strong aptitude for numbers.
• Can manage high-volume payroll activity while maintaining accuracy and quality.
• Confident identifying issues, solving problems and working at pace.
• Strong awareness of compliance and the importance of accurate payroll processes.
• Provides excellent service and approaches tasks with a solution-focused mindset.
• Comfortable working across different timekeeping, payroll or ATS systems.
• Communicates clearly and professionally with colleagues, employees, clients, vendors and managers.

Qualifications

• A BA/BS degree from an accredited university.
• Two or more years’ experience in HR, payroll or a similar role.
• Knowledge of state-specific employment laws.
• Previous experience mentoring others or acting as a team lead.