Payroll Specialist

Key Responsibilities

• Owns the end-to-end payroll process, from time capture through processing, transmission, and post-payroll reconciliation.
• Maintains the accuracy of the ADP hierarchy at all times, ensuring every employee is assigned to the correct supervisor, department, and location, and that approval routing reflects current reporting structures.
• Ensures manager time card approvals are completed by the payroll deadline and escalates recurring non-approval in accordance with policy.
• Processes payroll accurately and on schedule, including regular and overtime hours, earnings, deductions, retroactive adjustments, and special payments.
• Audits payroll data before and after each processing cycle, and resolves discrepancies prior to transmission.
• Processes new hires, terminations, and status and pay changes in ADP in coordination with Human Resources.
• Ensures compliance with federal and Massachusetts wage and hour requirements, tax withholding, garnishments, and required recordkeeping.
• Maintains complete and organized payroll records and supports internal and external audits.
• Prepares payroll reports and analyses for Finance and leadership, including overtime, exceptions, and approval compliance.
• Responds to employee payroll inquiries promptly, professionally, and with discretion.
• Promotes a culture of customer service and commitment to quality care.
• Mentors and supports team members.

Qualifications

• Three or more years of payroll processing experience required; multi-site or healthcare experience preferred.
• Hands-on experience with ADP required, including time and attendance and supervisor hierarchy maintenance.
• Working knowledge of federal and Massachusetts wage and hour requirements.
• Exceptional attention to detail and commitment to accuracy and deadlines.
• Strong analytical and computer skills required, including Excel.
• Excellent communication skills and a customer service mindset in responding to employees.
• Proven discretion in handling confidential information.
• FPC or CPP certification preferred.
• Ability to work onsite in Boston required.

Physical And Environmental Demands

• Works in a clean, well-lit environment with fluctuating temperatures in close proximity to others.
• Requires substantial periods of repetitive work utilizing a computer, monitor, keyboard, and mouse.
• Requires lifting and carrying equipment and supplies weighing up to 35 pounds; require pushing and pulling equipment and supplies weighing up to 35 pounds.
• Requires frequent sitting more than 75% of the workday.
• Requires the ability to navigate stairs.
• Requires visual acuity and manual dexterity to operate equipment.

Benefits And Perks

• Health Insurance with a competitive employer contribution.
• Dental and Vision Benefits.
• 401K plan with a company 5% match.
• Paid-Time Off.
• Competitive Pay Rates.
• Wellness Benefits.
• Tuition Reimbursement.
• Supplemental Benefits: Life, Accident, Critical Illness and Disability Insurance.
• Supportive team structure and company culture with a focus on work/life balance.