Payroll Specialist

Becoming part of the Sweetser family means you can make a difference in the lives of Maine children, adults, and families every day. As a nationally recognized and accredited leader, we offer competitive salaries, a wide range of benefits, and the opportunity to join a passionate team of more than 700 employees.

About the role

The Payroll Specialist will assist with payroll processing and reporting for the organization.

Responsibilities

• Process bi-weekly payroll.
• Assist employees with electronic time cards.
• Work with supervisors and employees to process payroll correction forms.
• Verify all payroll and benefit information including changes in exemptions, pay increases, insurance coverage, deductions, job title, and department transfers for all types of employees (salary, hourly, Fee For Service, and relief).
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
• Provide customer service to all employees by answering questions and requests for information.
• Resolve payroll discrepancies by collecting and analyzing payroll data.
• Maintain payroll operations by following policies and procedures and reporting needed changes.
• Maintain employee confidence and protect payroll operations by keeping all information confidential.
• Guarantee accuracy of payroll by checking payroll registers and reports.
• Process funding requests for payroll, 403(b) plan, garnishments, wage attachments, and other miscellaneous deductions.
• Maintain professional and technical knowledge by attending educational workshops and reviewing professional publications.
• Contribute to team effort by completing related tasks as needed.
• Demonstrate an understanding of the organization's safety policies and practices by attending required safety trainings and reporting accidents and suspected safety hazards to supervisor.
• Fulfill job function by participating as an active member in all training and participating on organization task forces, as needed.

Requirements

• High School Diploma or equivalency required.
• Minimum of 5 years of combined in-house and out-sourced payroll experience.
• Accounts payable experience a plus.

Skills

• Proficient in computerized payroll and accounting systems, including electronic time cards and employee earned time accruals.
• Personal Computer, word processing, spreadsheets (Excel), and data entry skills.
• Proficient with Microsoft Outlook.
• Excellent interpersonal skills required to help educate and assist coworkers, employees, and/or supervisors with various needs.
• Strong time management skills and sensitivity to deadlines.
• Excellent analytical skills along with excellent written and oral communication skills.
• Excellent organization skills and attention to detail.
• Ability to provide excellent customer service.

Benefits

• Medical, dental, and vision insurance with HSA/FSA options and generous employer contributions.
• Employer-paid life insurance and disability coverage.
• Employee Assistance Program (EAP) for employees and household members.
• 403(b) retirement plan with employer match.
• Generous paid time off, paid holidays, and float day.
• Paid Family and Medical Leave.
• Employee discount program.
• Mileage reimbursement, applicable incentive, and differential pay programs.
• Eligibility for annual increases and referral bonuses.
• Tuition reimbursement and educational partnership discounts.
• 30% tuition discount for UNE's Online Graduate Programs.
• Public Service Loan Forgiveness (PSLF) Program.
• Free professional development and training opportunities through the Sweetser Training Institute.

Pay

Hourly Rate: $22.59-$27.00 dependent on years of experience.

Location: Saco, ME 04072 | Full Time